Grocery Store Vendor Non-Conformance Log

Formal inspection log for documenting rejected vendor product, recording lot codes, identifying non-conformances, and initiating chargeback or corrective action follow-up.

Receiving and Vendor Identification

• Receiving date and time recorded
• Vendor name and delivery reference recorded
• Store location or receiving dock identified
• Purchase order, invoice, or manifest number recorded
• Inspector name and role recorded

Product Traceability

• Product name or SKU recorded
• Lot code or batch code recorded
• Quantity received and quantity rejected recorded
• Expiration date or best-by date recorded when applicable
• Packaging condition documented

Non-Conformance Details

• Non-conformance category selected
• Observed deficiency described in detail
• Product meets rejection criteria
• Food safety or quality risk assessed
• Photos captured of defect and labels

Disposition and Chargeback Initiation

• Disposition selected
• Chargeback initiated
• Chargeback reference number recorded
• Vendor notified of non-conformance
• Replacement or credit requested

Corrective Action and Sign-Off

• Corrective action or follow-up assigned
• Root cause or vendor explanation recorded
• Supervisor review completed
• Inspector signature
• Supervisor signature