FTA Random Drug and Alcohol Testing Selection Log

Inspection template for documenting random drug and alcohol selections drawn from the covered-employee pool at required minimum rates, with an audit trail for FTA compliance reviews.

Inspection Scope and Log Identification

• Log period and selection cycle are clearly identified
• Covered-employee pool size is documented for the review period
• Random selection log is linked to the correct employer or contractor program
• Supporting source records are available for audit trail review
• Review date and inspector name are recorded

Random Selection Method and Rate Compliance

• Selection method is documented and reproducible
• Drug testing selection rate meets the required minimum for the review period
• Alcohol testing selection rate meets the required minimum for the review period
• Rate calculations are shown and mathematically consistent with the pool size
• Selections were drawn without advance notice to employees

Selection Log Detail and Traceability

• Selection date is recorded for each draw
• Selected employee identifiers are recorded in a controlled, non-excessive manner
• Selection count is documented for each testing category
• Log shows who performed or authorized the selection
• Any substitutions, re-draws, or corrections are explained and dated

Notification, Testing Follow-Up, and Record Retention

• Notification process prevents advance warning of selection
• Documented follow-up shows selected employees were referred for testing or marked with a valid exception
• Missing selections or missed tests are identified and explained
• Records are retained in a retrievable format for compliance review

Corrective Actions and Inspector Certification

• Deficiencies or non-conformances are documented with specific evidence
• Corrective action owner and due date are assigned when needed
• Inspector certification and signature are completed