Fleet PM Compliance Audit

Inspection template for auditing fleet preventive maintenance compliance, including due and overdue items, completion percentage, and re-inspection requirements.

Audit Scope and Fleet Identification

• Asset type selected
  Select the asset category being audited.
• Unit number recorded
  Enter the fleet unit number or asset ID.
• VIN or serial number recorded
  Enter the vehicle identification number or equipment serial number.
• Odometer or hour meter reading
  Record the current odometer or hour meter reading at the time of audit.
• Audit date and time recorded
  Record when the compliance audit was completed.
• Maintenance program or SOP referenced
  Identify the maintenance standard, SOP, or CMMS rule used for this audit.

PM Due and Overdue Status

• Current PM interval is defined for this asset
  Confirm the asset has an established preventive maintenance interval in the maintenance program.
• Next PM due date or mileage is documented
  Confirm the next scheduled PM date, mileage, or hour threshold is documented and current.
• PM tasks currently overdue
  Select the current overdue condition for the asset.
• Overdue items listed with task count
  Enter the number of overdue PM tasks identified during the audit.
• Deferred maintenance is approved and documented
  Confirm any deferred PM work has documented approval, justification, and a planned completion date.
• Safety-related PM items are overdue
  Confirm whether any overdue PM items affect brakes, steering, tires, lighting, fire protection, or other safety-critical systems.

Completion Percentage and Compliance Status

• PM completion percentage
  Enter the percentage of scheduled PM tasks completed within the required interval.
• Completion percentage matches maintenance records
  Confirm the reported completion percentage matches work orders, service logs, or CMMS records.
• Compliance status
  Select the overall preventive maintenance compliance status for the asset.
• Open PM work orders count
  Enter the number of open PM-related work orders remaining for this asset.
• Inspection records are current and traceable
  Confirm PM records are complete, dated, and traceable to the asset and service event.

Re-Inspection and Corrective Action

• Deficiencies documented
  Confirm all PM deficiencies and non-conformances have been documented.
• Corrective action assigned
  Confirm a responsible person, due date, and corrective action have been assigned for each deficiency.
• Re-inspection required before release to service
  Indicate whether the asset must be re-inspected before it can be returned to service.
• Re-inspection due date
  Enter the date and time when re-inspection must occur, if required.
• Asset removed from service if required
  Confirm the asset was removed from service when overdue or safety-critical deficiencies were identified.

Final Review and Approval

• Final audit outcome
  Select the final result of the compliance audit.
• Inspector comments
  Summarize key findings, overdue items, and required follow-up actions.
• Inspector signature
  Inspector sign-off confirming the audit findings are accurate and complete.