Fastener Lot Verification and Packaging Audit

Inspection template for verifying incoming or packed fastener lots against the order and supplier documentation, including fastener type, coating, length, count per box, lot traceability, and packaging integrity.

Inspection Scope and Lot Identification

• Purchase order, item number, and supplier name match the shipment
  Verify the shipment documents match the expected order and supplier.
• Lot number or batch code is present and legible
  Lot traceability must be visible on the carton, label, or documentation.
• Inspection sample size
  Number of boxes or units sampled during this audit.
• Inspection method
  Select the verification method used for this lot.
• Reference documents reviewed
  Select all documents used to verify the lot.
• Inspector notes for scope or exceptions
  Record any scope limitations, substitutions, or exceptions observed during the audit.

Fastener Specification Verification

• Fastener type matches the order
  Confirm the fastener style, head type, drive type, thread type, and material category match the order or specification.
• Coating or finish matches the order
  Verify plating, coating, or finish matches the required specification.
• Length matches the ordered specification
  Confirm the fastener length is within the ordered tolerance or stated specification.
• Diameter or gauge matches the ordered specification
  Verify diameter, gauge, or thread size as applicable to the fastener type.
• Thread form and pitch match the ordered specification
  Confirm thread form, pitch, and thread direction where applicable.
• Material or grade matches the ordered specification
  Verify material grade, strength class, or alloy designation if specified.

Count and Packaging Verification

• Count per box matches the label and order
  Verify the actual count in the sampled box matches the stated count per box and purchase order.
• Outer carton is intact with no crushing, tears, or water damage
  Packaging must protect the contents and remain structurally sound.
• Inner bags, trays, or separators are intact and secure
  Check that internal packaging prevents mix-up, loss, or damage.
• Labeling is legible and complete
  Verify carton and unit labels include product identification, quantity, and lot traceability as required.
• Packaging shows evidence of tampering or contamination
  Any sign of tampering, foreign material, or contamination is a critical non-conformance.

Supplier Documentation and Traceability

• Supplier certificate of conformance or analysis matches the lot
  Confirm the supplier document references the same lot, part number, and revision as the shipment.
• Traceability from box label to supplier documentation is complete
  Each sampled box should be traceable to supplier documentation without gaps.
• Document revision or specification version is current
  Verify the current approved revision was used for the order and inspection.
• Documentation exceptions or missing records
  Record any missing, inconsistent, or incomplete supplier records.

Disposition and Sign-Off

• Overall disposition
  Select the final disposition for the lot.
• Corrective action documented for any non-conformance
  Any failed item must have a documented corrective action or escalation path.
• Inspector signature
  Inspector sign-off confirming the audit was completed accurately.