Fare Box Reconciliation Audit

Inspection template for reconciling farebox-recorded revenue against bank deposits using probe and vault data to verify revenue accountability for fixed-route transit service.

Audit Scope and Revenue Period

• Audit period matches the selected deposit and collection dates
  Verify the start and end dates/times align to the revenue period under review.
• Fixed-route service included in scope is identified
  Document the routes, garages, or service groups included in the audit.
• Revenue sources included in the audit are documented
  Select all revenue sources reviewed in the reconciliation.
• Supporting source documents are available and complete
  Confirm the audit packet includes the required reports, deposit slips, and reconciliation worksheets.

Farebox, Probe, and Vault Data Review

• Farebox recorded revenue is captured for each collection unit
  Enter the total farebox-recorded revenue reviewed in the audit.
• Probe data is available for the audited revenue period
  Confirm probe data exists for the same period and collection units under review.
• Vault count data is available for the audited revenue period
  Confirm vault data exists for the same period and collection units under review.
• Farebox, probe, and vault totals reconcile within tolerance
  Verify the recorded amounts agree or that differences are explained by approved adjustments.
• Variance amount documented when totals do not reconcile
  Enter the unexplained variance amount if any discrepancy remains after review.

Bank Deposit and Chain of Custody

• Bank deposit amount matches reconciled revenue
  Confirm the deposit amount equals the reconciled farebox revenue or approved adjusted amount.
• Deposit date and reference number are documented
  Record the deposit date, bank reference, or deposit slip number.
• Chain of custody from collection to deposit is documented
  Verify transfer records identify who handled the revenue and when custody changed.
• Unresolved deposit timing differences are explained
  Confirm any timing differences between collection and deposit are supported by documentation.
• Deposit support documents are attached
  Attach deposit slips, bank confirmations, or scanned reconciliation support as evidence.

Exceptions, Controls, and Follow-Up

• All exceptions are logged and categorized
  Confirm discrepancies are recorded with a reason code or exception category.
• Exception categories selected
  Select all categories that apply to the audit exceptions.
• Root cause analysis completed for material variances
  Document whether a root cause was identified for significant discrepancies.
• Corrective action owner and due date assigned
  Identify the responsible person or department and the target completion date.
• Repeat variance pattern reviewed for trend
  Rate whether the same discrepancy pattern appears across multiple periods.

Closeout and Sign-Off

• Overall reconciliation result
  Select the final audit outcome.
• Final audit summary
  Summarize key findings, variances, and follow-up actions.
• Inspector signature
  Inspector signs to confirm the audit findings and supporting evidence are complete.
• Audit completion date
  Record the date and time the audit was completed.