Contractor Credit Account Compliance Audit - Branch

Inspection template for auditing branch-level contractor credit accounts, including account terms, credit limits, lien-waiver status, payment-at-delivery rules, and adherence to credit policy.

Audit Scope and Branch Identification

• Branch name and location confirmed
• Audit date and review period documented
• Contractor accounts sampled are identified
• Applicable branch credit policy version referenced

Account Terms and Authorization

• Signed credit application or account agreement on file
• Account terms match approved credit policy
• Payment terms are clearly defined and communicated
• Authorized approver documented for account setup or changes
• Account changes have supporting approval records

Credit Limit and Exposure Control

• Approved credit limit is established for each sampled account
• Current account balance is within approved credit limit
• Credit limit increase approvals are documented before use
• Over-limit exceptions are time-bound and approved
• Aging or delinquency review is performed per policy

Lien-Waiver and Documentation Control

• Lien-waiver requirement is identified for applicable contractor accounts
• Current lien waiver is on file when required
• Lien-waiver status is current before release of credit or shipment
• Waiver exceptions are approved and documented

Payment-at-Delivery and Exception Handling

• Payment-at-delivery rule is applied to restricted accounts
• Restricted delivery holds are visible to branch staff
• Exceptions to payment-at-delivery are approved before release
• Delivery release records match approved payment status

Branch Compliance Review and Corrective Actions

• Deficiencies documented with account-level detail
• Corrective actions assigned with owner and due date
• Repeat issues identified and escalated per policy
• Inspector final assessment completed