Childcare Staff-to-Child Ratio Daily Compliance Log

Daily inspection log for childcare centers to verify staff-to-child ratios by room throughout the day, document any ratio breaks, and record substitute coverage to demonstrate continuous licensing compliance.

Inspection Details

• Inspection date and time recorded
• Center name and site location identified
• Inspector or director name recorded
• Shift or coverage period identified
• Reference ratio chart or licensing standard on file
  Record the applicable internal ratio chart or state licensing reference used for the day.

Room-by-Room Ratio Verification

• Infant room ratio met at opening count
  Enter the observed children-per-staff ratio for the infant room at the opening count.
• Toddler room ratio met at opening count
• Preschool room ratio met at opening count
• School-age room ratio met at opening count
• Mixed-age room ratio documented against the most restrictive applicable standard
  Confirm the room was evaluated using the most restrictive applicable ratio for the enrolled age mix.

Ratio Breaks and Substitute Coverage

• Any ratio break occurred during the day
• Ratio break start and end times recorded
  Record the time the ratio break began and the time coverage was restored.
• Reason for ratio break documented
• Substitute or float staff coverage assigned
• Substitute staff member identified
  Enter the substitute, float, or cross-trained staff member who restored coverage.

Staffing Coverage and Attendance

• All scheduled staff present and on duty
• Staff break and lunch coverage maintained without ratio loss
• Arrival and departure times for staff recorded
  Document any late arrivals, early departures, or mid-shift coverage changes.
• Emergency coverage plan available if a staff member leaves unexpectedly
• Director notified of any staffing variance

Documentation, Corrective Action, and Sign-Off

• All ratio exceptions documented with corrective action
• Supporting evidence attached if needed
  Attach supporting evidence such as staffing board, room roster, or coverage schedule when a variance occurred.
• Record reviewed for completeness and accuracy
• Inspector signature