Ballast Water Record Book Compliance Audit

Inspection template for verifying Ballast Water Record Book (BWRB) entries use the revised Appendix II format under MEPC.369(80), apply the correct A-H codes per BWM.2/Circ.80/Rev.1, and reconcile with BWMS logs and supporting vessel records.

Inspection Setup and Vessel Identification

• Vessel name, IMO number, flag, and inspection date recorded
• BWRB edition and record period identified
• Applicable ballast water record format confirmed as revised Appendix II under MEPC.369(80)
• Inspector reviewed BWMS logbook, deck log, and supporting operational records

Record Book Format and Entry Completeness

• Entries follow the revised Appendix II layout and sequence
• Each ballast water operation entry includes date, time, and location/port as applicable
• Entry text is legible, unambiguous, and completed in ink or approved electronic format
• No blank critical fields or unexplained gaps appear in reviewed entries
• Corrections are traceable and do not obscure original entries

Code A-H Usage and Entry Classification

• Code A used only for ballast water uptake entries
• Code B used only for ballast water discharge entries
• Code C used only for ballast water treatment or management operations
• Code D used only for ballast water exchange entries
• Code E used only for sediment removal or tank cleaning entries
• Code F used only for accidental or exceptional discharge or release entries
• Code G used only for exemptions, waivers, or special circumstances entries
• Code H used only for remarks, supporting notes, or additional information entries

Reconciliation Against BWMS Logs and Supporting Evidence

• Reviewed BWRB entries match BWMS timestamps and operation records
• Ballast water uptake, treatment, exchange, and discharge quantities reconcile with logs
• Any discrepancies are explained, documented, and supported by evidence
• Required supporting documents are available for each sampled entry
• Sampled entries are traceable to the responsible officer and watch period

Deficiencies, Corrective Actions, and Sign-Off

• All deficiencies and non-conformances documented with entry references
• Corrective actions assigned with owner and due date
• Immediate reporting required for any suspected falsification or missing mandatory entries
• Inspector overall assessment
• Inspector signature