Volunteer Position Description Acknowledgment Form

Documents a volunteer's review and acceptance of their assigned role's duties, time commitment, boundaries, and organizational expectations before service begins.

Volunteer & Assignment Information

• Volunteer Full Name *
• Email Address *
  A confirmation copy of this acknowledgment will be sent to this address.
• Phone Number
  Optional — used only for scheduling or urgent coordination.
• Assigned Volunteer Position Title *
  Enter the exact title as listed on your position description document.
• Program or Department *
• Expected Service Start Date *
  The date on which your volunteer service in this role is scheduled to begin.
• Volunteer Coordinator / Supervisor Name *

Role Duties and Responsibilities

• Have you received and read the written position description for this role? *
• I understand the primary duties and tasks listed in my position description *
• Please describe any duties you have questions or concerns about
• Physical or environmental requirements of this role (select all that apply to your position) *
  Select every requirement listed in your position description. If none apply, select 'No special physical requirements.'
• Do you require a reasonable accommodation to perform any of the listed duties?
  Reasonable accommodations are available in accordance with the ADA. Requesting an accommodation will not affect your volunteer placement.
• Please briefly describe the accommodation you are requesting
  Your coordinator will follow up to discuss options confidentially.

Time Commitment and Scheduling

• Expected weekly hours for this role *
• Scheduling format for this role *
• I understand and can commit to the schedule described in my position description *
• Please describe your scheduling constraints or the adjustments you are requesting
• I understand the organization's procedure for reporting absences or late arrivals *
  Refer to your position description or volunteer handbook for the specific notification procedure.

Role Boundaries and Conduct Expectations

• I understand that my responsibilities are limited to the duties described in my position description and I will not perform tasks outside that scope without coordinator approval *
• I understand that any personal information about clients, participants, or staff I encounter during service is confidential and must not be shared outside of authorized channels *
  This includes names, contact details, health information, and any other identifying details. Applicable standards may include HIPAA minimum-necessary principles for health-related programs.
• Does this role involve direct contact with minors, elderly individuals, or other vulnerable populations? *
• I understand that volunteers in roles involving vulnerable populations may be mandatory reporters under applicable state law and have been informed of my reporting obligations *
  Your coordinator will provide state-specific mandatory reporting guidance. If you are unsure of your obligations, ask before your service begins.
• I agree to uphold the following conduct standards during my service (select all that apply to confirm understanding) *
  You must select all items to confirm acknowledgment of each standard.
• I understand I may not post photos, videos, or identifying information about clients or program participants on personal social media without explicit written authorization *

Training and Orientation Requirements

• Have you completed the general volunteer orientation for this organization? *
• Orientation completion date (or scheduled date)
  Enter the date orientation was completed, or the upcoming scheduled date.
• My position description lists role-specific training requirements *
• Status of required role-specific training
• Background check status (if required for this role)
  Leave blank if a background check is not required for your position.

Acknowledgment and Signature

• Do you have any outstanding questions or concerns before signing this acknowledgment?
  Your coordinator will respond to these questions prior to your start date. You are encouraged to ask questions — clarity benefits everyone.
• Acknowledgment Statement *
  You must check this box to submit the form.
• Volunteer Signature *
  Please sign below to complete your acknowledgment.
• Date Signed *