Volunteer Hours Logging and Supervisor Verification Form

Captures volunteer service hours by date and project with supervisor sign-off for grant reporting, match documentation, and recognition. Used by volunteer coordinators to meet reporting obligations.

Volunteer Information

• Volunteer Full Name
• Volunteer Email Address
  Used for verification notifications and recognition communications only.
• Volunteer Phone Number
  Optional. Provided only if you consent to follow-up contact.
• Volunteer Type
• Please describe your volunteer type
• Affiliated Organization or Employer (if applicable)
  Required for corporate volunteers and students. Leave blank if not applicable.

Program and Project Details

• Program Name
  Select the program under which your volunteer service was performed.
• Specify Program Name
• Project or Activity Description
  Provide a brief, specific description of the activity performed. This appears on grant reports.
• Grant or Fund Code (if known)
  If your coordinator provided a grant or fund code for match tracking, enter it here.
• Service Location / Site Name
  Enter the name or address of the site where service was performed.

Hours Log

• Service Hours Log
  Enter each date of service as a separate row. Include start time, end time, and any unpaid break time. Minimum entry: 0.25 hours (15 minutes).
• Total Hours Claimed (this submission)
  Enter the sum of all net hours from the log above. Your supervisor will verify this total.
• Reporting Period Start Date
  First date of service included in this submission.
• Reporting Period End Date
  Last date of service included in this submission.

Skills and In-Kind Value

• Type of Skills Contributed
  Select all skill categories that apply to the service performed during this period.
• Describe Professional Skills Applied (optional)
  A brief description helps coordinators assign the correct in-kind valuation rate for grant match purposes.
• Volunteer Mileage Driven (if applicable)
  Enter total miles driven in personal vehicle for this volunteer service, if your organization tracks mileage as an in-kind contribution. Do not include commute miles.

Volunteer Attestation

• I certify that the information provided in this form is true, accurate, and complete. I understand that these records may be used for grant reporting, audit purposes, and volunteer recognition.
• Volunteer Signature
  Your electronic signature confirms the accuracy of this submission.
• Date of Submission
  Today's date.
• Additional Notes for Supervisor (optional)

Supervisor Verification

• Supervisor / Coordinator Full Name
• Supervisor Title / Role
• Supervisor Email Address
• Verified Total Hours
  Enter the number of hours you are verifying. This may differ from the volunteer's claimed total if a correction is needed.
• Verification Decision
• Supervisor Notes
  Required if verification status is 'Approved with Modification', 'Returned', or 'Denied'.
• Supervisor Signature
  Your electronic signature confirms your review and verification decision.
• Date of Verification
  Date the supervisor completed this verification.