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Run: Volunteer Hours Logging and Supervisor Verification Form

Log volunteer service hours by date and project, then capture supervisor verification for grant reporting, match documentation, and recognition. Use it when ...

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Volunteer Information

Volunteer Full Name (required)

Volunteer Email Address (required)

Used for verification notifications and recognition communications only.

Volunteer Phone Number

Optional. Provided only if you consent to follow-up contact.

Volunteer Type (required)

Please describe your volunteer type

Affiliated Organization or Employer (if applicable)

Required for corporate volunteers and students. Leave blank if not applicable.

Program and Project Details

Program Name (required)

Select the program under which your volunteer service was performed.

Specify Program Name

Project or Activity Description (required)

Provide a brief, specific description of the activity performed. This appears on grant reports.

Grant or Fund Code (if known)

If your coordinator provided a grant or fund code for match tracking, enter it here.

Service Location / Site Name (required)

Enter the name or address of the site where service was performed.

Hours Log

Service Hours Log (required)

Enter each date of service as a separate row. Include start time, end time, and any unpaid break time. Minimum entry: 0.25 hours (15 minutes).

Total Hours Claimed (this submission) (required)

Enter the sum of all net hours from the log above. Your supervisor will verify this total.

Reporting Period Start Date (required)

First date of service included in this submission.

Reporting Period End Date (required)

Last date of service included in this submission.

Skills and In-Kind Value

Type of Skills Contributed

Select all skill categories that apply to the service performed during this period.

Describe Professional Skills Applied (optional)

A brief description helps coordinators assign the correct in-kind valuation rate for grant match purposes.

Volunteer Mileage Driven (if applicable)

Enter total miles driven in personal vehicle for this volunteer service, if your organization tracks mileage as an in-kind contribution. Do not include commute miles.

Volunteer Attestation

I certify that the information provided in this form is true, accurate, and complete. I understand that these records may be used for grant reporting, audit purposes, and volunteer recognition. (required)

Yes No N/A

Volunteer Signature (required)

Your electronic signature confirms the accuracy of this submission.

Date of Submission (required)

Today's date.

Additional Notes for Supervisor (optional)

Supervisor Verification

Supervisor / Coordinator Full Name (required)

Supervisor Title / Role (required)

Supervisor Email Address (required)

Verified Total Hours (required)

Enter the number of hours you are verifying. This may differ from the volunteer's claimed total if a correction is needed.

Verification Decision (required)

Supervisor Notes

Required if verification status is 'Approved with Modification', 'Returned', or 'Denied'.

Supervisor Signature (required)

Your electronic signature confirms your review and verification decision.

Date of Verification (required)

Date the supervisor completed this verification.

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