Tow-In Vehicle Intake and Storage Log

Intake form for logging towed-in vehicles, their storage location, and condition when received as non-drivable units awaiting repair authorization.

Submission Notice

• Submission Date
• Submitted By
• May we contact the customer or claimant about this intake record?
• PII / consent note
  Collect only the contact details needed for intake coordination. Do not collect sensitive personal data unless it is required for the workflow and authorized by policy.

Vehicle Identification

• Vehicle Year
• Vehicle Make
• Vehicle Model
• VIN
  Optional if the VIN is not available at intake. Use the full 17-character VIN when known.
• License Plate Number
• Vehicle Color

Tow-In and Arrival Details

• Arrival Date
• Arrival Time
• Arrival Method
• Tow Company / Carrier Name
• Vehicle Drivable Status

Storage and Chain of Custody

• Storage Lot / Facility Area
• Row / Zone
• Space / Stall Number
• Received By
• Keys Received?

Condition at Intake

• Visible Damage Summary
• Fluid Leak Observed?
• Safety Hazards Observed
• Special Handling Notes

Repair Authorization Status

• Repair Authorization Status
• Authorization Reference / Claim Number
• Authorization Date
• Hold Vehicle Until Authorization Is Confirmed