Suspicious Activity Report (SAR) Decision and Filing Worksheet

Documents the evaluation of anomalous account activity, the decision to file or not file a SAR with FinCEN, and the supporting rationale for the audit trail.

Submission Notice

• Case Reference Number
  Internal case or alert reference used to track the review.
• Review Date
  Date the suspicious activity review was completed.
• Reviewer Name
  Name of the compliance analyst or investigator completing the worksheet.
• Reviewer Role

Account and Activity Review

• Account or Relationship Type
• Activity Start Date
  Approximate date when the unusual activity began.
• Activity End Date
  Approximate date when the unusual activity ended or was last observed.
• Summary of Anomalous Activity
  Describe the unusual patterns, transactions, or behaviors observed. Include only facts relevant to the review.
• Suspicious Activity Indicators
• Estimated Number of Relevant Transactions
  Approximate count of transactions reviewed for this case.

SAR Decision

• Decision
• Decision Rationale
  Explain the basis for the decision, including key facts, thresholds, and why the activity is or is not suspicious.
• Primary Filing Reason
• Escalation Reason
  Describe what additional information or review is needed before a final decision can be made.

Supporting Evidence and Review Notes

• Supporting Documents
  Upload relevant case notes, transaction reports, screenshots, or other supporting records.
• Related Accounts or Parties
  List only the account identifiers or relationship references needed for the case record. Do not include full sensitive identifiers unless required by policy.
• Prior Case History
  Summarize any prior alerts, investigations, or known patterns relevant to the decision.
• Additional Review Notes
  Add any other facts, observations, or follow-up items that should be preserved in the audit trail.

Filing Details and Audit Trail

• FinCEN Filing Date
  Date the SAR was filed or submitted to the filing system.
• FinCEN Acknowledgment Number
  Acknowledgment or reference number returned after filing.
• Prepared By
  Name of the person who prepared the filing.
• Reviewed By
  Name of the supervisor or approver who reviewed the filing.
• Audit Trail Notes
  Record any filing exceptions, corrections, or follow-up actions relevant to the compliance audit trail.