Summer Reading Program Tracking Log

Log to track summer reading participants, books or minutes read, milestones reached, and prizes awarded throughout the program period.

Participant Registration

• Participant Full Name
• Age Group
  Select the age group that best describes the participant.
• Library Card Number
  Used to link this log to the participant's library account.
• Parent / Guardian Name
  Required if the participant is under 18 years of age.
• Contact Email Address
  Optional. Used only to notify the participant of prize availability or program updates. Not shared with third parties.
• Participating Library Branch
• Registration Date
  Date the participant enrolled in the summer reading program.
• Data Use Consent
  By checking this box, you consent to this information being used solely for summer reading program administration, including prize tracking and program reporting. Data will not be sold or shared with third parties. Participants under 18 require parent/guardian consent.

Reading Log Entry

• Date of Reading Activity
  The date on which the reading activity took place.
• How is reading tracked for this participant?
• Number of Books Completed This Session
  Enter the number of books fully completed since the last log entry.
• Total Minutes Read This Session
  Enter the total number of minutes read since the last log entry.
• Book Title(s) Read
  Optional. List the titles read during this session, one per line.
• Reading Format
  Select all formats used during this reading session.
• Staff Notes
  Internal staff notes only — not visible to the participant.

Cumulative Progress

• Cumulative Books Completed (Program Total)
  Running total of books completed since program start.
• Cumulative Minutes Read (Program Total)
  Running total of minutes read since program start.
• Milestone(s) Reached This Entry
  Select any milestones the participant has reached with this log entry.
• Program Completion Status

Prizes and Incentives

• Was a Prize Awarded at This Visit?
• Prize / Incentive Type
  Select all prizes or incentives given at this visit.
• Prize Description / Item Name
  Describe the specific prize item for inventory tracking.
• Date Prize Awarded
• Prize Pickup / Delivery Method

Staff and Audit Information

• Staff Member Name
  Name of the library staff member completing this log entry.
• Staff Initials
• Date and Time of Log Entry
  Automatically records when this entry was submitted.
• Follow-Up Action Required?
• Follow-Up Notes
• Data Accuracy Verification
  Staff must confirm the accuracy of this entry before submission.