Source-of-Hire Tracking Template

Track recruiting channels and measure which sources generate applicants, interviews, offers, and hires to guide sourcing spend.

Tracking Scope

• Reporting Period Start
  Start date for the source-of-hire reporting period.
• Reporting Period End
  End date for the source-of-hire reporting period.
• Tracking Level
• Requisition ID
  Enter the requisition or job opening identifier if tracking at requisition level.
• Campaign Name
  Enter the campaign or event name if tracking a sourcing campaign.

Source Channel

• Source Channel
  Select the source that first introduced the candidate to the opportunity.
• Source Detail
  Optional detail such as the job board name, referral source, agency name, or event name.
• Source Owner
  Optional recruiter, sourcer, or team responsible for the channel.
• Is this a paid source?
  Use this to separate paid and organic channels for spend analysis.

Conversion Metrics

• Applicants
  Number of applicants attributed to this source.
• Screened Candidates
  Number of candidates screened from this source.
• Interviews
  Number of interviews completed from this source.
• Offers
  Number of offers extended to candidates from this source.
• Hires
  Number of hires attributed to this source.
• Rejected or Withdrawn
  Number of candidates from this source who were rejected or withdrew.

Spend and Efficiency

• Source Spend
  Total spend associated with this source for the reporting period.
• Currency
  Currency used for source spend.
• Cost per Applicant
  Calculated as source spend divided by applicants.
• Cost per Hire
  Calculated as source spend divided by hires.
• Notes on Spend
  Add context for unusual spend, discounts, credits, or shared costs.

Reporting Notes and Audit Trail

• Data Source
  Select all data sources used to compile this record.
• Data Quality Notes
  Document attribution gaps, duplicate records, or assumptions used in reporting.
• Submitted By
  Optional name or team responsible for the submission. Avoid collecting unnecessary PII.
• Submission Date
  Date the record was submitted for audit trail purposes.