SAR Filing Decision Log

Log documenting each suspicious activity review, the file or no-file decision, rationale, and board reporting.

Submission Notice

• Submission Type
• Confidentiality and PII Acknowledgement
• Review Date
• Reviewer Name
• Reviewer Role

Suspicious Activity Review

• Alert Source
• Date of Activity or Alert
• Customer or Member ID
  Use an internal identifier only. Do not enter SSNs, full account numbers, or other unnecessary PII.
• Summary of Suspicious Activity
  Describe the observable facts, patterns, or transactions that triggered the review. Avoid speculation and unnecessary personal details.
• Activity Categories

Decision and Rationale

• Decision
• Decision Rationale
  Explain the facts, thresholds, and policy basis for the decision. Reference internal policy or applicable AML procedures as appropriate.
• Filing Basis
• Reason for No-Filing Decision
• No-Filing Explanation
  Provide the specific facts supporting the no-file decision and any follow-up monitoring plan.

Escalation and Actions

• Escalated to Compliance Officer
• Escalation Date
• Immediate Actions Taken
• Follow-Up Required?
• Follow-Up Details
  Describe the monitoring plan, owner, and target date for the next review.

Board Reporting and Audit Trail

• Board or Committee Reporting Required
• Board Reporting Summary
  Provide a high-level summary suitable for governance reporting. Do not include unnecessary PII or sensitive investigative detail.
• Review Status
• Approver Name
  Enter the approving manager or compliance officer if approval is required.
• Approval Date