Restricted Fund Net Asset Release Tracking

Tracks satisfaction of donor or grant restrictions and the movement of net assets from restricted to unrestricted classification. Used by nonprofit accounting staff to support GAAP-compliant reporting under ASC 958-205.

Release Entry Identification

• Entry Reference Number
  Auto-assigned or manually entered journal entry reference number for traceability to the general ledger.
• Accounting Period
  The fiscal period in which this restriction release is being recorded.
• Fiscal Year
  Four-digit fiscal year for this release entry.
• Date of Release
  The date on which the restriction was satisfied and the release is being recorded.
• Prepared By (Name)
  Full name of the accounting staff member preparing this entry.
• Preparer Title / Role

Original Restriction Details

• Type of Restriction
  Classify the restriction per ASC 958-205. Purpose restrictions are released when funds are spent for the designated purpose; time restrictions are released when the stipulated period expires or the specified date arrives.
• Restricted Fund Name
  The name of the restricted fund or gift account as it appears in the chart of accounts.
• Fund / Account Code
  General ledger account code for the restricted net asset account.
• Original Donor or Grantor Name
  Name of the donor, foundation, or granting agency that imposed the restriction. Do not enter Social Security numbers or personal financial account details.
• Original Gift / Grant Date
  Date the original restricted gift or grant was received.
• Description of Original Restriction
  Summarize the donor's or grantor's stated restriction as documented in the gift agreement, grant award letter, or pledge document. Quote key language where possible.
• Gift Agreement / Grant Award Reference
  Document reference number, grant number, or file location for the original agreement.

Satisfaction of Restriction

• Basis for Satisfaction
  Select all conditions that have been met to justify this release.
• Date Restriction Was Satisfied
  The date on which the qualifying event or expenditure occurred, which may differ from the accounting entry date.
• Program / Project / Cost Center
  The program, project, or cost center to which the released funds are being applied.
• Narrative Description of How Restriction Was Satisfied
  Provide a clear, auditable explanation of the specific activity, expenditure, or event that satisfies the restriction. Reference invoice numbers, payroll records, or program reports where applicable.
• Is This a Partial or Full Release of the Fund?
  Indicate whether this entry releases the entire remaining restricted balance or only a portion.
• Remaining Restricted Balance After This Release ($)
  Enter the dollar amount that will remain in the restricted net asset account after this release. Required for partial releases.

Release Amount and Journal Entry

• Amount Released ($)
  Total dollar amount being reclassified from net assets with donor restrictions to net assets without donor restrictions in this entry.
• Debit Account — Net Assets With Donor Restrictions
  General ledger account code to be debited (reducing restricted net assets). Typically a 'Release From Restrictions' contra account per ASC 958-205-45-9.
• Credit Account — Net Assets Without Donor Restrictions
  General ledger account code to be credited (increasing unrestricted net assets). Typically a 'Satisfaction of Restrictions' revenue account.
• Currency
  Currency of the release amount. For foreign-currency grants, record in functional currency and note the exchange rate used.
• Exchange Rate / Conversion Note
  If currency is not USD, provide the exchange rate applied and its source (e.g., Federal Reserve H.10 rate as of release date).
• Related Expenditure / Invoice References
  List invoice numbers, check numbers, payroll batch IDs, or other transaction references that substantiate the qualifying expenditure. One reference per line.

Supporting Documentation

• Documentation Attached or Referenced
  Select all documentation types that have been attached or are on file to support this release.
• Upload Supporting Documents
  Attach scanned copies of key supporting documents. Accepted formats: PDF, DOCX, XLSX, JPG, PNG. Maximum 20 MB per file.
• Document Storage Location / File Path
  If documents are stored in a document management system, provide the file path, SharePoint URL, or records system reference.
• Additional Notes or Disclosures
  Note any unusual circumstances, donor communication, legal considerations, or items requiring disclosure in the financial statement footnotes.

Review and Approval

• Reviewer / Approver Name
  Full name of the accounting supervisor, Controller, or CFO approving this entry.
• Review Date
  Date on which the reviewer completed their review.
• Approval Decision
  Reviewer's decision on this release entry.
• Reviewer Comments
  Required if approval status is 'Approved with Notes' or 'Returned for Correction'. Document any conditions, corrections needed, or follow-up items.
• Posted to General Ledger?
  Check this box once the journal entry has been posted to the general ledger system. Do not check until approval is confirmed.
• GL Post Date
  The date the journal entry was posted in the accounting system.