Property and Evidence Disposition Authorization Form

Authorize the final disposition of property or evidence by destruction, return to owner, sale, or agency use, with required approvals and an audit trail.

Submission Details

• Request Date
  Date the disposition request is submitted.
• Requestor Name
  Name of the person initiating the request.
• Requestor Department
  Department or unit submitting the request.
• Case or Reference Number
  Internal case, evidence, or property reference number.

Property or Evidence Details

• Item Type
  Select whether the item is property or evidence.
• Item Description
  Describe the item(s) with enough detail to identify them in records.
• Quantity
  Number of items or units to be disposed.
• Current Storage Location
  Where the item is currently held, if applicable.
• Retention Requirement Met?
  Confirm whether required retention or hold periods have been satisfied.

Disposition Method

• Requested Disposition Method
  Choose the final disposition method.
• Destruction Method
  Select how the item will be destroyed.
• Destruction Details
  Describe the destruction method if 'Other' is selected.
• Owner Name
  Name of the person receiving the item back.
• Sale Authorization Details
  Provide the basis and method for sale, including any required reference or approval details.
• Agency Use Details
  Describe how the item will be used by the agency.

Approvals and Signatures

• Prepared By
  Name of the person preparing the authorization.
• Prepared By Signature
  Signature of the person preparing the request.
• Supervisor Approver Name
  Name of the approving supervisor or authorized reviewer.
• Supervisor Approval Signature
  Signature confirming approval of the disposition request.
• Approval Date
  Date the authorization was approved.
• Acknowledgement
  Required acknowledgement before submission.

Disposition Completion

• Completed By
  Name of the person who completed the disposition action.
• Completion Date
  Date the disposition was completed.
• Completion Notes
  Optional notes for the audit trail, including receipt, transfer, or destruction confirmation.