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Run: Property and Evidence Disposition Authorization Form

Authorize the final disposition of property or evidence by destruction, return, sale, or agency use with a clear approval trail and completion record.

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Submission Details

Request Date (required)

Date the disposition request is submitted.

Requestor Name (required)

Name of the person initiating the request.

Requestor Department (required)

Department or unit submitting the request.

Case or Reference Number (required)

Internal case, evidence, or property reference number.

Property or Evidence Details

Item Type (required)

Select whether the item is property or evidence.

Item Description (required)

Describe the item(s) with enough detail to identify them in records.

Quantity (required)

Number of items or units to be disposed.

Current Storage Location

Where the item is currently held, if applicable.

Retention Requirement Met? (required)

Confirm whether required retention or hold periods have been satisfied.

Disposition Method

Requested Disposition Method (required)

Choose the final disposition method.

Destruction Method (required)

Select how the item will be destroyed.

Destruction Details

Describe the destruction method if 'Other' is selected.

Owner Name (required)

Name of the person receiving the item back.

Sale Authorization Details (required)

Provide the basis and method for sale, including any required reference or approval details.

Agency Use Details (required)

Describe how the item will be used by the agency.

Approvals and Signatures

Prepared By (required)

Name of the person preparing the authorization.

Prepared By Signature (required)

Signature of the person preparing the request.

Supervisor Approver Name (required)

Name of the approving supervisor or authorized reviewer.

Supervisor Approval Signature (required)

Signature confirming approval of the disposition request.

Approval Date (required)

Date the authorization was approved.

Acknowledgement (required)

Required acknowledgement before submission.

Yes No N/A

Disposition Completion

Completed By

Name of the person who completed the disposition action.

Completion Date

Date the disposition was completed.

Completion Notes

Optional notes for the audit trail, including receipt, transfer, or destruction confirmation.

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