Parts Counter Daily Cash Reconciliation Sheet

End-of-day reconciliation form for parts counter sales, cash, checks, credit cards, and internal charge amounts before DMS posting.

Log Details

• Reconciliation Date
  Select the business date being reconciled.
• Location / Store
  Enter the parts counter location or store identifier.
• Counter Shift
  Choose the shift being closed out.
• Prepared By
  Name or employee identifier of the person completing the reconciliation.

Sales and Tender Totals

• Total Counter Sales
  Total sales amount for the day before reconciliation.
• Cash Expected
  Cash amount expected from the register or POS.
• Checks Expected
  Check amount expected from the register or POS.
• Credit Card Expected
  Credit card amount expected from the register or POS.
• Internal Charge Expected
  Internal charge amount expected for dealership or internal department billing.

Counted Tender Amounts

• Cash Counted
  Actual cash counted at closeout.
• Checks Counted
  Actual checks counted at closeout.
• Credit Card Batched Amount
  Total credit card batch amount confirmed for the day.
• Internal Charge Counted
  Total internal charge amount recorded for the day.

Variance and Exceptions

• Is there any variance?
  Select Yes if any tender type does not match the expected amount.
• Cash Variance
  Enter the cash over/short amount, if applicable.
• Checks Variance
  Enter the checks over/short amount, if applicable.
• Credit Card Variance
  Enter the credit card variance, if applicable.
• Internal Charge Variance
  Enter the internal charge variance, if applicable.
• Variance Explanation
  Describe the cause of any discrepancy, corrective action taken, and whether supporting documents are attached.

Supervisor Review and Posting

• Ready for DMS Posting
  Confirm whether the reconciliation is complete and ready to post to the DMS.
• Supervisor Reviewed
  Confirm supervisor review of the reconciliation and any variances.
• Supervisor Name
  Enter the supervisor name or identifier if reviewed.
• Supervisor Signature
  Supervisor sign-off for audit trail and approval.
• Posting Notes
  Add any notes needed for DMS posting, follow-up, or audit trail.