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Run: Parts Counter Daily Cash Reconciliation Sheet

Use this Parts Counter Daily Cash Reconciliation Sheet to compare expected sales by tender against counted amounts before DMS posting. It helps parts manager...

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Log Details

Reconciliation Date (required)

Select the business date being reconciled.

Location / Store (required)

Enter the parts counter location or store identifier.

Counter Shift (required)

Choose the shift being closed out.

Prepared By (required)

Name or employee identifier of the person completing the reconciliation.

Sales and Tender Totals

Total Counter Sales (required)

Total sales amount for the day before reconciliation.

Cash Expected (required)

Cash amount expected from the register or POS.

Checks Expected (required)

Check amount expected from the register or POS.

Credit Card Expected (required)

Credit card amount expected from the register or POS.

Internal Charge Expected (required)

Internal charge amount expected for dealership or internal department billing.

Counted Tender Amounts

Cash Counted (required)

Actual cash counted at closeout.

Checks Counted (required)

Actual checks counted at closeout.

Credit Card Batched Amount (required)

Total credit card batch amount confirmed for the day.

Internal Charge Counted (required)

Total internal charge amount recorded for the day.

Variance and Exceptions

Is there any variance? (required)

Select Yes if any tender type does not match the expected amount.

Cash Variance

Enter the cash over/short amount, if applicable.

Checks Variance

Enter the checks over/short amount, if applicable.

Credit Card Variance

Enter the credit card variance, if applicable.

Internal Charge Variance

Enter the internal charge variance, if applicable.

Variance Explanation

Describe the cause of any discrepancy, corrective action taken, and whether supporting documents are attached.

Supervisor Review and Posting

Ready for DMS Posting (required)

Confirm whether the reconciliation is complete and ready to post to the DMS.

Supervisor Reviewed (required)

Confirm supervisor review of the reconciliation and any variances.

Supervisor Name

Enter the supervisor name or identifier if reviewed.

Supervisor Signature

Supervisor sign-off for audit trail and approval.

Posting Notes

Add any notes needed for DMS posting, follow-up, or audit trail.

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