Mission Trip and Service Travel Risk Assessment

Assesses destination risks, medical preparation, evacuation planning, and participant waivers for mission trips and service travel.

Trip Overview

• Trip Name
• Destination Country
• Destination City/Region
• Travel Start Date
• Travel End Date
• Trip Type
• Number of Participants

Destination Risk Factors

• Known Risk Factors at Destination
• Is this a high-risk destination or region?
• Risk Summary
  Briefly describe the specific destination risks and how they affect the trip plan.
• Risk Mitigation Measures
  List the controls in place, such as local partners, transportation plans, supervision ratios, or restricted activities.

Medical Preparation and Participant Readiness

• Is medical clearance required for any participants?
• Recommended Vaccinations or Preventive Medications
  List recommended vaccinations, prophylaxis, or other preventive measures for this destination.
• Will any participants have known medical needs requiring accommodations?
• Medical Accommodation Summary
  Describe reasonable accommodations, medication storage needs, mobility considerations, or other support requirements without collecting unnecessary diagnosis details.
• Consent to Collect and Share Limited Medical Information for Travel Safety
  I understand that only minimum necessary health information will be collected and shared with authorized trip leaders or emergency responders as needed for safety, care, and evacuation planning.

Emergency Contacts and Evacuation Plan

• Primary Emergency Contact Name
• Primary Emergency Contact Phone
• Local Emergency Contact or Partner
• Is there a documented evacuation plan?
• Evacuation Plan Details
  Include evacuation triggers, transport method, destination for evacuation, and who authorizes the decision.
• Communication Plan
  Describe check-in frequency, communication channels, escalation contacts, and any connectivity limitations.

Insurance, Documentation, and Waivers

• Travel insurance has been confirmed for all participants
• Required travel identification has been verified
• Visa or entry requirements have been reviewed and met
• Participant waiver required
• Waiver Status
• Participant Acknowledgment
  Provide the acknowledgment language covering trip risks, conduct expectations, emergency procedures, and consent to follow safety instructions.

Review and Approval

• Reviewer Name
• Reviewer Role
• Review Decision
• Review Notes