Matching Funds and In-Kind Match Documentation Log

Logs the source, value, and documentation method for cash and third-party in-kind contributions claimed as match to support match certifications during grant audits.

Grant and Award Identification

• Grant Award / Agreement Number
  Enter the full federal or state award number as it appears on the Notice of Award.
• Program / Project Name
• Federal or State Funding Agency
• CFDA / Assistance Listing Number (if federal)
  Catalog of Federal Domestic Assistance number. Leave blank for state-only awards.
• Grant Period of Performance — Start Date
• Grant Period of Performance — End Date
• Required Match Percentage (%) per Award Terms
  Enter the non-federal or cost-share match percentage required by the award agreement.

Contribution Entry Details

• Contribution Type
  Select whether this is a direct cash contribution or a non-cash in-kind contribution.
• Date Contribution Was Made / Incurred
  Must fall within the grant period of performance.
• Contributor Name (Individual, Organization, or Department)
• Contributor Category
• Contributor Address or Organization Location
• Description of Contribution

Valuation and Amount

• Claimed Match Value (USD)
  Enter the dollar value being claimed as match for this contribution.
• Valuation Method Used
  Select the method used to establish fair market value per 2 CFR §200.306.
• Valuation Basis — Supporting Detail
  Provide the specific data source, rate, hours, or quantity used to calculate the claimed value. Be precise — auditors will verify this calculation.
• Quantity and Unit of Measure (if applicable)
  For services, space, or goods — enter the measurable quantity and unit.
• Rate per Unit (USD, if applicable)
  Enter the hourly rate, per-unit cost, or per-square-foot value used in the calculation.

Documentation and Evidence

• Documentation Types Retained (select all that apply)
  Select every document type you have on file to support this contribution.
• Other Documentation — Description
• Upload Supporting Documentation
  Upload scanned copies of time sheets, invoices, letters, appraisals, or other evidence. Accepted formats: PDF, JPG, PNG, XLSX. Max 20 MB per file.
• Physical or Network File Location (if not uploaded)
  If originals are retained in a physical or network location rather than uploaded, record the exact path or location for auditor access.
• Has this contribution been claimed as match or cost-share on any other federal or state award?
  Per 2 CFR §200.306(b)(5), the same contribution cannot be used as match for more than one federal award. Answer 'Yes' only if you need to flag for review.
• Double-Count Flag — Notes for Grants Manager

Allowability and Eligibility Checklist

• The contribution was made within the grant period of performance
• The contribution does NOT originate from another federal award (unless statute explicitly permits)
  Per 2 CFR §200.306(b)(5). If funded by federal dollars, it is generally ineligible as match.
• The contribution is allowable under the applicable federal cost principles (2 CFR §200 Subpart E)
• The contribution is NOT already included in the approved grant budget as a direct or indirect cost
• The contribution is necessary and reasonable for accomplishment of the project objectives

Preparer Certification and Submission

• Preparer Full Name
• Preparer Job Title
• Preparer Email Address
• Preparer Phone Number
• Date Prepared
• Reporting Period This Entry Covers
  Select the grant reporting period during which this contribution occurred.
• Certification Statement
  By checking this box, I certify that: (1) the information provided is true, accurate, and complete to the best of my knowledge; (2) supporting documentation is retained and available for audit; (3) this contribution has not been and will not be claimed as match on any other federal award unless expressly authorized; and (4) I understand that false statements may subject the organization to liability under 31 U.S.C. §3729.
• Preparer Signature
  Electronic signature of the individual certifying this match contribution entry.
• Additional Notes or Flags for Grants Manager