Library Meeting Room Reservation Form

A form for community groups to reserve a library meeting room, capture event details, acknowledge library policies, and record any applicable fees or equipment needs.

Requester Information

• Requester Name
• Organization or Group Name
• Contact Email
• Contact Phone
• Preferred Contact Method

Reservation Details

• Meeting or Event Title
• Purpose of Reservation
• If Other, please describe
• Requested Date
• Start Time
• End Time
• Expected Attendance

Room and Setup Needs

• Requested Room
• Preferred Room Setup
• Equipment Needed
• Accessibility or Accommodation Requests
  Describe any reasonable accommodations needed for attendees, such as accessible seating, assistive listening support, or other access needs.
• Special Instructions or Setup Notes

Fees and Billing

• Do you understand that fees may apply based on room type, duration, or equipment use?
• Billing Contact Name
• Billing Email
• Purchase Order or Reference Number

Policy Acknowledgment

• I have read and agree to follow the library meeting room policies.
• I understand my group is responsible for leaving the room clean and in good condition.
• I understand that cancellations should be submitted in advance and that fees may apply if the room is not canceled on time.
• I understand the library is not responsible for loss, theft, or damage to personal property brought to the meeting.

Submission Confirmation

• What happens after I submit?