Internal Communications Request Intake Form

Collects internal communication requests from across the business with the details needed to assess priority, audience, timing, approvals, and scheduling.

Requestor Information

• Requestor name
• Requestor email
  Used only to contact you about this request and confirm scheduling.
• Department
• Role or title

Communication Request Details

• Request title
• Type of communication
• Business objective
  Explain the outcome you want this communication to support.
• Key message
  Provide the core message in plain language. Keep it concise and audience-friendly.

Audience and Reach

• Audience scope
• Target department(s)
• Target location(s)
• Estimated audience size
  Approximate number of employees who should receive this communication.

Timing and Priority

• Desired send date
• Desired send time
  Optional if the message must go out at a specific time.
• Priority level
• Why is this timing needed?
  Explain any deadline, launch date, or business event that affects scheduling.

Channel and Content Requirements

• Preferred channel(s)
• Supporting files
  Upload drafts, source documents, visuals, or reference materials.
• Draft copy or talking points
  Paste any draft text, key bullets, or manager talking points here.
• Brand or style notes
  Include tone, formatting, legal language, or style requirements.

Approvals, Privacy, and Submission

• Does this request require approval from another team?
• Approver name
• Does this request include any PII?
  Only include personal data if it is necessary for the communication request.
• Describe the PII included and why it is necessary
  Provide only the minimum necessary details. Do not include sensitive identifiers unless required and approved.
• I confirm the information provided is accurate and that I have authority to submit this request.