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Run: Internal Communications Request Intake Form

Use this internal communications request intake form to capture the audience, timing, approvals, and content details your team needs before scheduling a mess...

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Requestor Information

Requestor name (required)

Requestor email (required)

Used only to contact you about this request and confirm scheduling.

Department (required)

Role or title

Communication Request Details

Request title (required)

Type of communication (required)

Business objective (required)

Explain the outcome you want this communication to support.

Key message (required)

Provide the core message in plain language. Keep it concise and audience-friendly.

Audience and Reach

Audience scope (required)

Target department(s)

Target location(s)

Estimated audience size

Approximate number of employees who should receive this communication.

Timing and Priority

Desired send date (required)

Desired send time

Optional if the message must go out at a specific time.

Priority level (required)

Why is this timing needed?

Explain any deadline, launch date, or business event that affects scheduling.

Channel and Content Requirements

Preferred channel(s) (required)

Supporting files

Upload drafts, source documents, visuals, or reference materials.

Draft copy or talking points

Paste any draft text, key bullets, or manager talking points here.

Brand or style notes

Include tone, formatting, legal language, or style requirements.

Approvals, Privacy, and Submission

Does this request require approval from another team? (required)

Approver name

Does this request include any PII? (required)

Only include personal data if it is necessary for the communication request.

Describe the PII included and why it is necessary

Provide only the minimum necessary details. Do not include sensitive identifiers unless required and approved.

I confirm the information provided is accurate and that I have authority to submit this request. (required)

Yes No N/A

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Email (required)

Your name (optional)

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