Hotel Group Room Block Contract Addendum Form

Addendum form for documenting approved changes to a hotel group room block contract, including pickup, attrition, dates, rates, and revised obligations.

Addendum Overview

• Original Contract / Group Reference
  Enter the existing group contract number, booking reference, or event name.
• Hotel / Property Name
• Group / Event Name
• Addendum Date
• Requested By
  Name and role of the person requesting the change.
• Reason for Addendum
• Other Reason Details

Current Contract Terms

• Original Arrival Start Date
• Original Departure End Date
• Original Total Room Nights
• Original Blocked Rooms
• Original Group Rate
  Enter the contracted nightly rate before taxes and fees.
• Original Pickup Requirement
  If applicable, enter the minimum pickup required under the current contract.
• Original Attrition Percentage
  Enter the attrition percentage if it is part of the current agreement.

Revised Room Block Terms

• Revised Arrival Start Date
• Revised Departure End Date
• Revised Blocked Rooms
• Revised Group Rate
• Revised Pickup Requirement
  Enter the new minimum pickup requirement, if applicable.
• Revised Attrition Percentage
  Enter the new attrition percentage, if applicable.
• Summary of Revised Terms
  Summarize the final agreed changes in plain language for the audit trail.

Pickup and Attrition Details

• Pickup Period Start
• Pickup Period End
• Pickup Measurement Method
• Reported Pickup Rooms
• Attrition Trigger Rooms
  Enter the room count threshold that triggers attrition charges, if applicable.
• Attrition Charge Basis
• Pickup / Attrition Notes
  Add any clarifications, exceptions, or calculation notes.

Approval and Acknowledgment

• Approved By
  Name and title of the approving manager or authorized representative.
• Approval Date
• Client Acknowledgment Received
• Client Acknowledgment Date
• Authorized Signature
• Supporting Documents
  Upload the revised contract pages, email approval, or other supporting records.