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Run: Hotel Group Room Block Contract Addendum Form

This hotel group room block contract addendum form records approved changes to dates, rates, pickup, and attrition in one place. Use it to keep the revised o...

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Addendum Overview

Original Contract / Group Reference (required)

Enter the existing group contract number, booking reference, or event name.

Hotel / Property Name (required)

Group / Event Name (required)

Addendum Date (required)

Requested By (required)

Name and role of the person requesting the change.

Reason for Addendum (required)

Other Reason Details

Current Contract Terms

Original Arrival Start Date (required)

Original Departure End Date (required)

Original Total Room Nights (required)

Original Blocked Rooms (required)

Original Group Rate (required)

Enter the contracted nightly rate before taxes and fees.

Original Pickup Requirement

If applicable, enter the minimum pickup required under the current contract.

Original Attrition Percentage

Enter the attrition percentage if it is part of the current agreement.

Revised Room Block Terms

Revised Arrival Start Date

Revised Departure End Date

Revised Blocked Rooms

Revised Group Rate

Revised Pickup Requirement

Enter the new minimum pickup requirement, if applicable.

Revised Attrition Percentage

Enter the new attrition percentage, if applicable.

Summary of Revised Terms (required)

Summarize the final agreed changes in plain language for the audit trail.

Pickup and Attrition Details

Pickup Period Start

Pickup Period End

Pickup Measurement Method

Reported Pickup Rooms

Attrition Trigger Rooms

Enter the room count threshold that triggers attrition charges, if applicable.

Attrition Charge Basis

Pickup / Attrition Notes

Add any clarifications, exceptions, or calculation notes.

Approval and Acknowledgment

Approved By (required)

Name and title of the approving manager or authorized representative.

Approval Date (required)

Client Acknowledgment Received (required)

Client Acknowledgment Date

Authorized Signature (required)

Supporting Documents

Upload the revised contract pages, email approval, or other supporting records.

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