Grant Amendment and Budget Revision Request Form

Form for a grants coordinator to request a grant scope amendment or budget revision, document justification, and determine whether prior approval is required.

Request Overview

• Type of Request
• Award Number
  Enter the grant or award identifier used in your sponsor records.
• Project Title
• Sponsor / Funder Name
• Request Date
• Requested Effective Date
  When should the amendment or budget revision take effect?

Requester and Project Team

• Requester Name
• Requester Email
• Requester Role
• Principal Investigator / Project Lead
  Optional unless your internal process requires PI confirmation.
• Department / Unit

Requested Change Details

• Summary of Requested Change
  Briefly explain what is changing and why.
• Budget Revision Reason
• Scope Amendment Reason
• Detailed Justification
  Explain the business need, impact to the project, and why the change is necessary.
• Impact if Not Approved
  Describe the operational, financial, or compliance impact if the sponsor does not approve the change.

Budget Revision Details

• Budget Category to Decrease
• Budget Category to Increase
• Amount to Reallocate
• Currency
• Budget Period
• Budget Revision Notes

Scope Amendment Details

• Type of Scope Amendment
• Current Approved Scope Summary
• Proposed Scope Change
• Expected Outcome of the Change
• Timeline Impact

Prior Approval and Compliance Review

• Is Prior Approval Required?
• Basis for Prior Approval Determination
  Reference the sponsor terms, award conditions, or internal policy used to make the determination.
• Additional Compliance Review Needed?
• Acknowledgment