FMCSA Clearinghouse Query Log

Tracks pre-employment full queries and annual limited queries for CDL drivers, including consent documentation and rolling 12-month annual requirement monitoring.

Submission Notice

• Query Type
• Consent and disclosure acknowledged
  Confirm that the driver’s Clearinghouse consent has been obtained and that the information collected is limited to what is needed for compliance.
• Anonymous submission
  Select only if this log entry is being submitted without identifying the driver. If anonymous, provide non-PII reference details elsewhere in your compliance process.

Driver and Employment Details

• Driver full name
• Employee ID
  Use an internal identifier if available to reduce PII exposure.
• CDL issuing state
• Driver role

Query Details

• Query date
• Completed by
• Query result
• Rolling 12-month annual requirement status
  Indicate whether this annual limited query satisfies the current 12-month cycle.

Consent and Documentation

• Consent form attached
  Confirm that the driver’s signed consent form is attached or otherwise retained in the compliance record.
• Consent form date
• Supporting documentation
  Upload only compliance-relevant records. Avoid unnecessary PII.

Audit Trail and Follow-Up

• Review notes
• Next action
• Record retention confirmed
  Confirm that this entry will be retained according to company policy and applicable FMCSA recordkeeping requirements.