Evidence Chain of Custody Form

Documents every transfer of an evidence item, including release and receipt details, date and time, and reason for transfer, to maintain an auditable custody trail.

Evidence Item Identification

• Evidence Item ID
  Unique identifier assigned to the evidence item.
• Case Number
  Associated case, incident, or matter number.
• Evidence Description
  Brief description of the item being tracked. Avoid unnecessary PII.
• Condition at Intake
  Describe the item's condition when first received, including seals, packaging, or visible damage.

Current Custody Details

• Current Custodian Name
  Name of the person currently responsible for the evidence item.
• Current Custodian Role
  Role, title, or unit of the current custodian.
• Storage Location
  Exact storage location, locker, shelf, vault, or evidence room identifier.
• Custody Status

Transfer Event

• Transfer Date
  Date the evidence item was released or received.
• Transfer Time
  Time the evidence item changed custody.
• Transfer Type
  Select whether this record documents a release or a receipt.
• Reason for Transfer
  Reason the item changed custody.
• Other Reason
  Provide details if 'Other' was selected.

Releasing and Receiving Parties

• Releasing Person Name
  Name of the person releasing the evidence.
• Releasing Person Signature
  Signature of the person releasing the evidence.
• Receiving Person Name
  Name of the person receiving the evidence.
• Receiving Person Signature
  Signature of the person receiving the evidence.

Condition and Notes

• Condition on Transfer
  Describe the item's condition at the time of transfer, including seal integrity and packaging.
• Seal Intact?
  Indicate whether the evidence seal remained intact.
• Additional Notes
  Include any exceptions, discrepancies, or handling notes.