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Run: Evidence Chain of Custody Form

Track every handoff of an evidence item with a clear, auditable custody trail. This form captures item ID, condition, transfer details, signatures, and stora...

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Evidence Item Identification

Evidence Item ID (required)

Unique identifier assigned to the evidence item.

Case Number (required)

Associated case, incident, or matter number.

Evidence Description (required)

Brief description of the item being tracked. Avoid unnecessary PII.

Condition at Intake (required)

Describe the item's condition when first received, including seals, packaging, or visible damage.

Current Custody Details

Current Custodian Name (required)

Name of the person currently responsible for the evidence item.

Current Custodian Role (required)

Role, title, or unit of the current custodian.

Storage Location (required)

Exact storage location, locker, shelf, vault, or evidence room identifier.

Custody Status (required)

Transfer Event

Transfer Date (required)

Date the evidence item was released or received.

Transfer Time (required)

Time the evidence item changed custody.

Transfer Type (required)

Select whether this record documents a release or a receipt.

Reason for Transfer (required)

Reason the item changed custody.

Other Reason

Provide details if 'Other' was selected.

Releasing and Receiving Parties

Releasing Person Name (required)

Name of the person releasing the evidence.

Releasing Person Signature (required)

Signature of the person releasing the evidence.

Receiving Person Name (required)

Name of the person receiving the evidence.

Receiving Person Signature (required)

Signature of the person receiving the evidence.

Condition and Notes

Condition on Transfer (required)

Describe the item's condition at the time of transfer, including seal integrity and packaging.

Seal Intact? (required)

Indicate whether the evidence seal remained intact.

Additional Notes

Include any exceptions, discrepancies, or handling notes.

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