ED Boarding Hours Tracking Log

Per-patient log to track admit decision time, bed request time, and actual transfer time so teams can quantify emergency department boarding burden.

Encounter Identification

• Encounter ID
  Internal encounter or visit identifier. Do not enter SSN or other unnecessary PII.
• Patient MRN
  Optional internal medical record number if needed for reporting. Use only if required by your workflow.
• Admitting Service
• ED Boarding Location

Admit and Bed Request Timing

• Admit Decision Time
  Date and time the decision to admit was made.
• Bed Request Time
  Date and time the inpatient bed request was placed.
• Actual Transfer Time
  Date and time the patient physically left the ED for the inpatient bed.
• Transfer Status

Boarding Burden Details

• Primary Delay Reason
• Boarding Hours
  Calculated from admit decision time to actual transfer time when transfer time is available.
• Minutes from Admit Decision to Bed Request
  Calculated time between admit decision and bed request.

Operational Notes

• Capacity or Escalation Notes
  Brief note describing unusual circumstances, escalation steps, or barriers to transfer.
• Submitter Name
  Optional name of the staff member completing the log for audit trail purposes.
• Submitter Role