Donor-Advised Fund Grant Receipt Log

Records DAF sponsor, soft credit donor, designation, and acknowledgment treatment for distributions received. Used by development operations to handle DAF accounting and recognition correctly.

Log Entry Details

• Log Entry Date
  Date this record is being entered into the system.
• Entered By (Staff Name)
• Gift Processor Assigned
• Internal Gift / Batch Reference Number
  Assign or enter the internal gift ID or batch number from your CRM or gift processing system.
• How Was the Grant Received?
• If Other, Describe Receipt Method

DAF Sponsor Information

• DAF Sponsoring Organization Name
  The legal name of the sponsoring organization as it appears on the check, remittance advice, or EFT detail.
• Sponsor Type
• Sponsor EIN (if known)
  Employer Identification Number of the sponsoring organization. Useful for reconciliation and IRS Form 990 Schedule B reporting.
• Sponsor Mailing Address
  As shown on remittance or check. Required if issuing a formal acknowledgment to the sponsor.
• DAF Fund Name (if shown on remittance)
  The named fund at the sponsoring organization, if identified on the remittance advice. This is NOT the donor's name.
• DAF Sponsor Grant / Reference Number
  The grant or reference number assigned by the DAF sponsor. Retain for reconciliation and any sponsor correspondence.

Soft Credit Donor Information

• Is the Recommending Donor Identified?
• Recommending Donor Full Name
  Name as it should appear in your CRM for soft-credit assignment.
• CRM Constituent / Donor ID
  Link to existing constituent record in your CRM (Raiser's Edge, Salesforce NPSP, Blackbaud, etc.).
• Recommending Donor Email Address
  Used for stewardship communications only. Do NOT use to issue a tax receipt.
• Donor Relationship to Organization
• Anonymous Grant — Additional Notes
  Document any specific anonymity instructions from the DAF sponsor or donor. This will inform acknowledgment and recognition treatment.

Grant Amount and Designation

• Grant Amount (USD)
  Enter the total gross amount of the DAF grant distribution as received.
• Payment / Check Date
  Date on the check or EFT settlement date. Used for gift date assignment.
• Deposit / Posted Date
  Date funds were deposited or posted to your bank account.
• Gift Restriction Type
• Designated Fund or Program Name
  Enter the specific fund or program as designated by the DAF sponsor on the remittance advice.
• General Ledger Account Code
  Assign the appropriate GL account code for posting. Coordinate with finance if unsure.
• Is This Part of a Multi-Year Pledge or Recurring Grant?
• Pledge / Recurring Grant Reference
  Reference the existing pledge record in your CRM to apply this payment correctly.

Acknowledgment and Recognition Treatment

• Send Formal Acknowledgment Letter to DAF Sponsor?
• Date Acknowledgment Sent to Sponsor
  Leave blank if not yet sent.
• Stewardship / Thank-You Communication to Recommending Donor
• Date Stewardship Communication Sent
  Leave blank if not yet sent.
• Include in Donor Recognition Lists / Annual Report?
• Was Any Naming Opportunity, Benefit, or Quid Pro Quo Offered?
  DAF grants cannot be used to fulfill pledges or receive goods/services in return. If yes, consult legal/compliance before processing.
• Describe the Naming Opportunity or Benefit
  ⚠️ IRS Notice 2017-73 and proposed regulations restrict DAF grants from fulfilling pledges or providing donor benefits. This record will be flagged for compliance review.

Reconciliation and Attachments

• CRM Gift Record Created / Updated?
• Posted to Finance / Accounting System?
• Remittance Advice or Check Copy Attached?
• Attach Remittance Advice, Check Copy, or EFT Confirmation
  Accepted formats: PDF, JPG, PNG, TIFF. Max 10 MB per file.
• Document File Location (if filed separately)
• Overall Reconciliation Status
• Follow-Up Notes or Open Items
  Use this field to note any unresolved items such as missing remittance, unclear designation, or compliance flags.
• Follow-Up Due Date
  Set a target date for resolving any open items noted above.