Dealer Demonstrator Vehicle Assignment and Mileage Log

Tracks demonstrator vehicle assignment to a salesperson, daily mileage, fuel usage, vehicle condition, and OEM demo allowance compliance.

Assignment Details

• Assignment Date
  Date the demonstrator vehicle was assigned.
• Salesperson Name
  Name of the salesperson assigned the vehicle.
• Salesperson ID
  Optional employee identifier if used by your dealership.
• Vehicle Stock Number
  Internal stock number or unit identifier for the demonstrator vehicle.
• VIN Last 6 Characters
  Optional partial VIN for identification without collecting the full VIN unless needed.
• Assignment Status
  Select the current status of the vehicle assignment.

Mileage and Fuel Log

• Log Date
  Date for the mileage and fuel entry.
• Odometer Start Reading
  Starting odometer reading for the day.
• Odometer End Reading
  Ending odometer reading for the day.
• Miles Driven
  Calculated from the start and end odometer readings.
• Fuel Added (Gallons)
  Gallons added during this log period, if any.
• Fuel Level
  Approximate fuel level at the time of logging.

Vehicle Condition

• Condition Status
  Select the overall condition status.
• Condition Notes
  Describe any visible damage, warning lights, cleanliness issues, or other concerns.
• Issue Photos
  Upload photos if there is damage or a condition concern.
• Is the vehicle drivable?
  Indicate whether the vehicle can remain in service.

OEM Demo Allowance Compliance

• Demo Usage Purpose
  Select all purposes that apply to this vehicle use.
• Compliance Exception?
  Select Yes if any mileage, use, or assignment exception occurred.
• Exception Details
  Describe the exception, including dates, mileage, and any corrective action taken.
• Manager Review Required
  Check if the entry should be reviewed by management for compliance follow-up.

Audit Trail and Submission

• Submitted By
  Name of the person submitting the log entry.
• Submission Notes
  Optional notes for the audit trail.
• I confirm this information is accurate to the best of my knowledge and may be used for internal audit trail and OEM compliance review.
  Consent and acknowledgement for operational recordkeeping and compliance use.