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Run: Dealer Demonstrator Vehicle Assignment and Mileage Log

Track who has each demonstrator vehicle, how far it was driven, fuel used, and whether the assignment stays within OEM demo allowance rules. Use it to keep d...

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Assignment Details

Date the demonstrator vehicle was assigned.
Name of the salesperson assigned the vehicle.
Optional employee identifier if used by your dealership.
Internal stock number or unit identifier for the demonstrator vehicle.
Optional partial VIN for identification without collecting the full VIN unless needed.
Select the current status of the vehicle assignment.

Mileage and Fuel Log

Date for the mileage and fuel entry.
Starting odometer reading for the day.
Ending odometer reading for the day.
Calculated from the start and end odometer readings.
Gallons added during this log period, if any.
Approximate fuel level at the time of logging.

Vehicle Condition

Select the overall condition status.
Describe any visible damage, warning lights, cleanliness issues, or other concerns.
Upload photos if there is damage or a condition concern.
Indicate whether the vehicle can remain in service.

OEM Demo Allowance Compliance

Select all purposes that apply to this vehicle use.
Select Yes if any mileage, use, or assignment exception occurred.
Describe the exception, including dates, mileage, and any corrective action taken.
Check if the entry should be reviewed by management for compliance follow-up.

Audit Trail and Submission

Name of the person submitting the log entry.
Optional notes for the audit trail.
Consent and acknowledgement for operational recordkeeping and compliance use.

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