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Run: Dealer Demonstrator Vehicle Assignment and Mileage Log

Track who has each demonstrator vehicle, how far it was driven, fuel used, and whether the assignment stays within OEM demo allowance rules. Use it to keep d...

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Assignment Details

Assignment Date (required)

Date the demonstrator vehicle was assigned.

Salesperson Name (required)

Name of the salesperson assigned the vehicle.

Salesperson ID

Optional employee identifier if used by your dealership.

Vehicle Stock Number (required)

Internal stock number or unit identifier for the demonstrator vehicle.

VIN Last 6 Characters

Optional partial VIN for identification without collecting the full VIN unless needed.

Assignment Status (required)

Select the current status of the vehicle assignment.

Mileage and Fuel Log

Log Date (required)

Date for the mileage and fuel entry.

Odometer Start Reading (required)

Starting odometer reading for the day.

Odometer End Reading (required)

Ending odometer reading for the day.

Miles Driven

Calculated from the start and end odometer readings.

Fuel Added (Gallons)

Gallons added during this log period, if any.

Fuel Level

Approximate fuel level at the time of logging.

Vehicle Condition

Condition Status (required)

Select the overall condition status.

Condition Notes

Describe any visible damage, warning lights, cleanliness issues, or other concerns.

Issue Photos

Upload photos if there is damage or a condition concern.

Is the vehicle drivable?

Indicate whether the vehicle can remain in service.

OEM Demo Allowance Compliance

Demo Usage Purpose (required)

Select all purposes that apply to this vehicle use.

Compliance Exception? (required)

Select Yes if any mileage, use, or assignment exception occurred.

Exception Details

Describe the exception, including dates, mileage, and any corrective action taken.

Manager Review Required

Check if the entry should be reviewed by management for compliance follow-up.

Yes No N/A

Audit Trail and Submission

Submitted By (required)

Name of the person submitting the log entry.

Submission Notes

Optional notes for the audit trail.

I confirm this information is accurate to the best of my knowledge and may be used for internal audit trail and OEM compliance review. (required)

Consent and acknowledgement for operational recordkeeping and compliance use.

Yes No N/A

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