Community Garden Plot Assignment and Inspection Form

Tracks plot assignments, lease agreements, and seasonal inspections for tilth, weeds, and structures. Used by community garden coordinators to manage gardener onboarding, plot conditions, and compliance with garden rules.

Form Purpose and Submission Type

• What is the purpose of this submission?
• Garden Site Name
• Growing Season / Year
• Date of Submission
• Garden Coordinator Name
• Coordinator Email Address

Gardener Information

• Gardener Full Name
• Gardener Email Address
• Gardener Phone Number
• Is this a returning gardener?
• Previous Plot Number (if returning)
• Emergency Contact Name
• Emergency Contact Phone

Plot Assignment Details

• Plot Number / Identifier
• Plot Size
• Custom Plot Dimensions
• Plot Location Description
• Lease Start Date
• Lease End Date
• Annual Plot Fee Status
• Fee Amount (USD)
• Gate Key / Access Card Issued?
• Key / Access Card Number

Lease Agreement and Rules Acknowledgment

• Garden Rules Acknowledged
  Check to confirm the gardener has received, read, and agreed to the current Garden Rules and Regulations document.
• Lease Terms Acknowledged
  Check to confirm the gardener agrees to the lease terms including plot maintenance standards, prohibited materials, and termination conditions.
• Pesticide / Chemical Use Policy Acknowledged
  Synthetic pesticides and herbicides are prohibited unless specifically approved in writing by the coordinator.
• Contact Information Use Consent
  Your name, email, and phone number will be used solely for garden administration, plot notifications, and emergency contact purposes. Data will not be shared with third parties.
• Gardener Signature
  Sign to confirm all acknowledgments above.
• Signature Date

Seasonal Plot Inspection

• Inspection Date
• Inspection Type
• Plot Number Being Inspected
• Was the gardener present during inspection?

Soil and Tilth Assessment

• Overall Soil Tilth Condition
  Assess whether soil is loose, aerated, and workable versus compacted or crusted.
• Soil Amendments Observed
  Select all that are visibly present or reported by gardener.
• Prohibited Materials Present in Soil or Plot?
  Includes synthetic fertilizers, pesticides, herbicides, treated lumber (CCA), or non-organic waste.
• Describe Prohibited Materials Found
• Additional Soil / Tilth Notes

Weed and Vegetation Management

• Estimated Weed Coverage of Plot Area
• Invasive or Noxious Weed Species Identified?
  Examples: bindweed, nutsedge, thistle, morning glory spreading beyond plot borders.
• Invasive / Noxious Species Identified
• Weeds Encroaching on Neighboring Plots or Pathways?
• Weed Management Notes

Structures, Tools, and Plot Boundaries

• Structures Present in Plot
• Are all structures pre-approved per garden rules?
• Describe Unapproved Structure(s)
• Is the plot contained within its assigned boundary markers?
  Check that plantings, structures, and materials do not extend into pathways or neighboring plots.
• Describe Boundary Encroachment
• Tools and Materials Stored Properly (not left in pathways)?
• Photos of Structures or Boundary Issues
  Upload up to 5 photos documenting any structural or boundary concerns.

Overall Inspection Rating and Compliance Status

• Overall Plot Condition Rating
• Compliance Status
• Corrective Actions Required
  Select all that apply. These will be communicated to the gardener.
• Corrective Action Deadline
• Additional Inspector Notes
• Follow-Up Inspection Required?
• Scheduled Follow-Up Inspection Date
• Inspector Signature
  Sign to certify the accuracy of this inspection record.

Audit Trail

• Record ID (Auto-Generated)
  Unique identifier assigned automatically upon submission.
• Reviewed By (Coordinator or Board Member)
• Review Date
• Gardener Notified of Outcome?
• Notification Date
• Internal Coordinator Notes (Not Shared with Gardener)