Run Community Garden Plot Assignment and Inspection Form — Free

Form Purpose and Submission Type

What is the purpose of this submission? (required)

Garden Site Name (required)

Growing Season / Year (required)

Date of Submission (required)

Garden Coordinator Name (required)

Coordinator Email Address (required)

Gardener Information

Gardener Full Name (required)

Gardener Email Address (required)

Gardener Phone Number

Is this a returning gardener? (required)

Previous Plot Number (if returning)

Emergency Contact Name

Emergency Contact Phone

Plot Assignment Details

Plot Number / Identifier (required)

Plot Size (required)

Custom Plot Dimensions

Plot Location Description

Lease Start Date (required)

Lease End Date (required)

Annual Plot Fee Status (required)

Fee Amount (USD)

Gate Key / Access Card Issued? (required)

Key / Access Card Number

Lease Agreement and Rules Acknowledgment

Garden Rules Acknowledged (required)

Check to confirm the gardener has received, read, and agreed to the current Garden Rules and Regulations document.

Yes No N/A

Lease Terms Acknowledged (required)

Check to confirm the gardener agrees to the lease terms including plot maintenance standards, prohibited materials, and termination conditions.

Yes No N/A

Pesticide / Chemical Use Policy Acknowledged (required)

Synthetic pesticides and herbicides are prohibited unless specifically approved in writing by the coordinator.

Yes No N/A

Contact Information Use Consent (required)

Your name, email, and phone number will be used solely for garden administration, plot notifications, and emergency contact purposes. Data will not be shared with third parties.

Yes No N/A

Gardener Signature (required)

Sign to confirm all acknowledgments above.

Signature Date (required)

Seasonal Plot Inspection

Inspection Date (required)

Inspection Type (required)

Plot Number Being Inspected (required)

Was the gardener present during inspection? (required)

Soil and Tilth Assessment

Overall Soil Tilth Condition (required)

Assess whether soil is loose, aerated, and workable versus compacted or crusted.

Soil Amendments Observed

Select all that are visibly present or reported by gardener.

Prohibited Materials Present in Soil or Plot? (required)

Includes synthetic fertilizers, pesticides, herbicides, treated lumber (CCA), or non-organic waste.

Describe Prohibited Materials Found

Additional Soil / Tilth Notes

Weed and Vegetation Management

Estimated Weed Coverage of Plot Area (required)

Invasive or Noxious Weed Species Identified? (required)

Examples: bindweed, nutsedge, thistle, morning glory spreading beyond plot borders.

Invasive / Noxious Species Identified

Weeds Encroaching on Neighboring Plots or Pathways? (required)

Weed Management Notes

Structures, Tools, and Plot Boundaries

Structures Present in Plot

Are all structures pre-approved per garden rules? (required)

Describe Unapproved Structure(s)

Is the plot contained within its assigned boundary markers? (required)

Check that plantings, structures, and materials do not extend into pathways or neighboring plots.

Describe Boundary Encroachment

Tools and Materials Stored Properly (not left in pathways)? (required)

Photos of Structures or Boundary Issues

Upload up to 5 photos documenting any structural or boundary concerns.

Overall Inspection Rating and Compliance Status

Overall Plot Condition Rating (required)

Compliance Status (required)

Corrective Actions Required

Select all that apply. These will be communicated to the gardener.

Corrective Action Deadline

Additional Inspector Notes

Follow-Up Inspection Required? (required)

Scheduled Follow-Up Inspection Date

Inspector Signature (required)

Sign to certify the accuracy of this inspection record.

Audit Trail

Record ID (Auto-Generated)

Unique identifier assigned automatically upon submission.

Reviewed By (Coordinator or Board Member)

Review Date

Gardener Notified of Outcome?

Notification Date

Internal Coordinator Notes (Not Shared with Gardener)

Get your results

Enter your email — we'll send you a PDF of your filled-out template, plus the occasional MangoScoop newsletter (templates, workflow tips, product updates). Unsubscribe anytime — link is in every email.

Email (required)

Your name (optional)

Run: Community Garden Plot Assignment and Inspection Form

Form Purpose and Submission Type

Gardener Information

Plot Assignment Details

Lease Agreement and Rules Acknowledgment

Seasonal Plot Inspection

Soil and Tilth Assessment

Weed and Vegetation Management

Structures, Tools, and Plot Boundaries

Overall Inspection Rating and Compliance Status

Audit Trail

Get your results