Cash Loss Investigation Form

Investigates a cash drawer or deposit shortage by capturing incident details, involved associates, transaction review, variance analysis, and corrective action.

Investigation Details

• Date of shortage
• Approximate time discovered
• Store or location
• Variance type
• Shortage amount
  Enter the amount missing in local currency.
• Currency
• Discovered by
  Enter the role or name of the manager or associate who identified the shortage. Avoid collecting unnecessary PII.

Cash Count and Reconciliation

• Was the cash drawer counted?
• Count method
• Expected amount
• Actual amount counted
• Reconciliation notes
  Summarize how the count was performed, any discrepancies found, and whether a recount was completed.

Transaction Review

• Review window start
• Review window end
• Number of transactions reviewed
• Void pattern observed?
• Refund pattern observed?
• Transaction review findings
  Describe any unusual voids, refunds, no-sale activity, overrides, or timing patterns identified during the review.

Involved Associates

• Primary associate assigned
  Enter the associate name or employee ID if needed for internal audit trail.
• Secondary associate or witness
  Enter the associate name or employee ID if a second person handled the drawer or deposit.
• Manager notified?
• Associate statement
  Summarize the associate's explanation or observations. Do not include unnecessary PII.

Cause Analysis and Corrective Action

• Likely cause
• Corrective action taken
• Follow-up due date
• Corrective action notes
  Describe what was done, who is responsible for follow-up, and any audit trail references.

Manager Review and Submission

• Manager name
  Enter the reviewing manager's name or employee ID.
• Manager review notes
• Submission confirmation
  Confirm that the information provided is accurate to the best of your knowledge and that only necessary PII has been collected.