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Run: Cash Loss Investigation Form

Use this Cash Loss Investigation Form to document a drawer or deposit shortage, review transactions, capture associate statements, and record corrective acti...

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Investigation Details

Date of shortage (required)

Approximate time discovered (required)

Store or location (required)

Variance type (required)

Shortage amount (required)

Enter the amount missing in local currency.

Currency (required)

Discovered by (required)

Enter the role or name of the manager or associate who identified the shortage. Avoid collecting unnecessary PII.

Cash Count and Reconciliation

Was the cash drawer counted? (required)

Count method (required)

Expected amount (required)

Actual amount counted (required)

Reconciliation notes

Summarize how the count was performed, any discrepancies found, and whether a recount was completed.

Transaction Review

Review window start (required)

Review window end (required)

Number of transactions reviewed (required)

Void pattern observed? (required)

Refund pattern observed? (required)

Transaction review findings

Describe any unusual voids, refunds, no-sale activity, overrides, or timing patterns identified during the review.

Involved Associates

Primary associate assigned

Enter the associate name or employee ID if needed for internal audit trail.

Secondary associate or witness

Enter the associate name or employee ID if a second person handled the drawer or deposit.

Manager notified? (required)

Associate statement

Summarize the associate's explanation or observations. Do not include unnecessary PII.

Cause Analysis and Corrective Action

Likely cause (required)

Corrective action taken (required)

Follow-up due date

Corrective action notes

Describe what was done, who is responsible for follow-up, and any audit trail references.

Manager Review and Submission

Manager name (required)

Enter the reviewing manager's name or employee ID.

Manager review notes

Submission confirmation (required)

Confirm that the information provided is accurate to the best of your knowledge and that only necessary PII has been collected.

Yes No N/A

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