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Run: Warehouse Item Master Cleanup Audit

Audit warehouse item master data to catch UOM mismatches, bad dimensions, and obsolete records before they disrupt inventory and purchasing.

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Item Identification

Item number is unique and correctly formatted critical (required)

Confirm the item number matches the approved numbering convention and does not duplicate another active item.

Yes No N/A

Item description is clear and standardized

Verify the description uses approved naming conventions and clearly identifies the item.

Yes No N/A

Item status is active or obsolete as expected critical (required)

Confirm the current status matches business usage and lifecycle expectations.

Note (optional)

Reference source for item setup is available

Check whether supporting documentation, SOP, or ERP source record is available for validation.

Yes No N/A

Unit of Measure

Base unit of measure is correct critical (required)

Confirm the primary UOM matches how the item is stocked and counted in the warehouse.

Yes No N/A

Purchase and inventory UOMs are aligned

Verify purchasing, stocking, and issue units are properly mapped and do not create conversion errors.

Yes No N/A

UOM conversion factors are accurate

Check that conversion factors are present and mathematically correct where alternate units are used.

UOM code follows approved standard

Confirm the UOM code uses the approved warehouse or ERP code set.

Yes No N/A

Weight and Dimensions

Item weight is populated and reasonable critical (required)

Verify the recorded weight is present, realistic, and consistent with packaging or product specifications.

Length, width, and height are populated critical (required)

Confirm all three dimensions are entered for items requiring storage or shipping dimension data.

Yes No N/A

Dimensions are within expected range

Check that dimensions are plausible and consistent with the item's packaging or physical form.

Yes No N/A

Weight and dimensions use approved units

Verify the record uses the organization’s approved measurement system and is consistent across fields.

Note (optional)

Obsolete Flag and Data Cleanup

Obsolete flag is set correctly critical (required)

Verify the obsolete indicator matches the item's current business usage and lifecycle status.

Yes No N/A

Obsolete items are blocked from new use critical (required)

Confirm obsolete items cannot be newly purchased, stocked, or selected for future transactions unless approved.

Yes No N/A

Duplicate or redundant item records identified

Check whether duplicate, near-duplicate, or redundant records have been identified for cleanup.

Yes No N/A

Cleanup action required

Select the cleanup actions needed to bring the item master record into compliance.

Note (optional)

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