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Run: Warehouse Carrier Detention Audit

Audit carrier detention events from appointment to departure, with free-time, exception, and reason validation in one worksheet. Use it to verify billed dete...

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Shipment Identification

Shipment reference and load number match supporting records critical (required)

Carrier name and trailer/unit number are documented critical (required)

Appointment date and scheduled time are recorded critical (required)

Note (optional)

Shipment type and dock location are identified

Arrival and Gate Timing

Carrier arrival time is supported by gate log or yard check-in critical (required)

Note (optional)

Arrival time is within the appointment window or exception is documented critical (required)

Yes No N/A

Check-in delay after arrival is explained and approved when applicable

Yes No N/A

Carrier was directed to the correct dock or staging area

Yes No N/A

Arrival-to-dock-in time is recorded in minutes

Loading and Departure Timing

Dock-in time is documented and matches warehouse records critical (required)

Note (optional)

Loading start time is documented critical (required)

Note (optional)

Loading completion time is documented critical (required)

Note (optional)

Departure time is documented and supported by gate-out or dispatch record critical (required)

Note (optional)

Total dwell time from arrival to departure is calculated

Note (optional)

Free-Time and Detention Exception Review

Applicable free-time policy is identified critical (required)

Free-time start and end times are correctly calculated critical (required)

Note (optional)

Detention threshold was exceeded before charges began critical (required)

Yes No N/A

Any free-time exception or waiver is documented and approved critical (required)

Yes No N/A

Detention hours billed match the calculated eligible detention time

Note (optional)

Detention Reason Validation and Supporting Evidence

Detention reason code is valid and matches the event narrative critical (required)

Reason narrative explains the root cause of detention

Supporting evidence is attached or referenced critical (required)

Claimed detention is consistent with warehouse operational records critical (required)

Yes No N/A

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