Run Vault Cash Surprise Count Audit — Free

Audit Setup and Unannounced Verification

Audit is unannounced and initiated without prior cash count preparation critical (required)

Verify the count began without advance notice to cash custodians or pre-count balancing activity.

Yes No N/A

Audit scope includes all vault cash and operating cash locations identified critical (required)

Confirm every cash location in scope is included, including vault, drawers, and any operating cash held on site.

Yes No N/A

Two independent staff members performed the count critical (required)

Both counters must be independent of cash custody and verify the count against each other.

Yes No N/A

Count team independence confirmed critical (required)

Document whether the counters are sufficiently independent to support the surprise count.

Vault Access and Physical Control

Vault or cash room access is restricted to authorized personnel only critical (required)

Confirm unauthorized individuals are not present and access is controlled during the count.

Yes No N/A

Cash storage containers, safes, and drawers were opened in the presence of the audit team critical (required)

Verify all cash containers were opened under observation to preserve chain of custody.

Yes No N/A

Count area is secure and free from interruptions during the audit

The area should be controlled so the count can be completed without interruption or unauthorized access.

Yes No N/A

Cash held in transit or pending deposit is identified separately

Identify any cash not physically in the vault but still part of the operating cash population.

Yes No N/A

Physical Cash Count and Denomination Verification

Currency denomination count completed for all bills critical (required)

Enter the total number of currency bills counted or attach the detailed denomination sheet.

Note (optional)

Coin denomination count completed for all coins

Enter the total number of coins counted or attach the detailed denomination sheet.

Note (optional)

Denomination breakdown reconciles to the physical cash total critical (required)

The sum of all denominations must equal the physical cash total.

Yes No N/A

Second independent count matches the first count critical (required)

Both counters must arrive at the same total before reconciliation to the ledger.

Yes No N/A

Unusual items or non-cash contents found in cash storage

Document any items stored with cash that require separate handling or valuation.

General Ledger Reconciliation and Variance Review

General ledger balance captured for the audit date and time critical (required)

Enter the ledger balance used for reconciliation at the time of the surprise count.

Note (optional)

Physical cash total captured for the audit date and time critical (required)

Enter the total physical cash counted during the audit.

Note (optional)

Variance between physical count and general ledger is documented critical (required)

Any difference between the physical count and ledger balance must be recorded and explained.

Yes No N/A

Variance amount

Enter shortage as a negative value and overage as a positive value.

Note (optional)

Variance explanation and root cause documented

Describe the reason for the variance, if known, and any immediate containment actions taken.

Corrective Action, Attestation, and Sign-Off

Corrective action assigned for any shortage or control deficiency

Document the action owner, due date, and remediation steps for any identified deficiency.

Supporting evidence attached

Select all evidence included with the audit record.

Yes No N/A

Inspector attestation completed critical (required)

Inspector signs to confirm the count was completed and documented accurately.

Cash custodian or site manager acknowledgment completed

Optional acknowledgment by the responsible site representative.

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Run: Vault Cash Surprise Count Audit

Audit Setup and Unannounced Verification

Vault Access and Physical Control

Physical Cash Count and Denomination Verification

General Ledger Reconciliation and Variance Review

Corrective Action, Attestation, and Sign-Off

Get your results