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Run: Tank Truck and Tank Car Loading Audit

Tank truck and tank car loading audit template for checking securement, bonding, vapor recovery, shutdown controls, and operator readiness before transfer st...

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Site Readiness and Traffic Control

Inspect the truck or railcar loading position for debris, standing liquid, uneven surfaces, and any obstruction that could affect safe spotting or transfer operations.
Confirm wheel chocks are in place for tank trucks or other wheeled equipment as required by site procedure and that they are positioned to prevent movement.
Verify cones, barriers, signs, or other controls are used to keep unauthorized vehicles and pedestrians out of the loading area.
Confirm the tank truck parking brake is set and the vehicle is otherwise secured per site procedure before loading or unloading begins.
For rail operations, confirm the tank car is secured according to site and railroad procedures, including hand brake status and any required wheel/track securement controls.

Bonding, Grounding, and Static Control

Verify the bonding cable or approved bonding method is connected before hoses, arms, or product lines are opened.
Confirm the grounding system is connected and the indicator or test method shows a valid ground path where required by site procedure.
Inspect cables, clamps, and connectors for broken strands, corrosion, loose fittings, or other visible damage.
Confirm any required continuity test, indicator check, or pre-transfer verification was completed before loading began.
Verify no bonding, grounding, or interlock device has been bypassed, defeated, or left disconnected during the operation.

Transfer Equipment and Vapor Recovery

Check for leaks, abrasion, kinks, damaged couplings, missing gaskets, or other visible defects on product transfer equipment.
Verify all product and vapor connections are properly seated and show no visible leakage at the start of transfer.
Confirm vapor recovery hoses, couplings, and valves are connected and routed according to site procedure for the product being loaded.
Inspect vapor lines, seals, and fittings for cracks, wear, missing caps, or signs of vapor release.
Verify the correct product path is selected and unused openings are closed or capped as required by procedure.

Emergency Shutdown and Fire Protection

Confirm the emergency stop or emergency shutoff device can be reached immediately and is not blocked by hoses, vehicles, or stored materials.
Verify the emergency shutoff control is identified with durable signage or labeling visible to operators and responders.
Confirm the emergency shutdown system has been tested within the required interval or verified ready for use according to site procedure.
Verify required portable fire extinguishers are in place, within inspection date, and not blocked from access.
Confirm absorbents, drain covers, and other spill response materials required by site procedure are available at the loading area.

Operator Practices and Documentation

Verify the person performing or supervising the transfer is authorized and trained for the specific product and loading method.
Confirm PPE required by the site risk assessment and product SDS is being worn, such as eye protection, gloves, flame-resistant clothing, or respiratory protection where applicable.
Verify required permits, pre-transfer checklists, or operating records are completed and retained according to site procedure.
Record all deficiencies, non-conformances, and corrective actions taken during the inspection.

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