Run School Bus Railroad Crossing Procedure Log — Free

Inspection Details

Route identifier recorded critical (required)

Enter the route number, run name, or trip identifier for the inspection.

Driver name recorded critical (required)

Record the driver completing the route or being observed.

Date and time of inspection critical (required)

Record when the route review or observation was completed.

Inspector name recorded critical (required)

Record the supervisor, trainer, or auditor completing this inspection.

Approach and Stop Compliance

Bus stopped before railroad crossing critical (required)

Verify the bus came to a complete stop before entering the crossing.

Yes No N/A

Stop occurred within required distance of nearest rail critical (required)

Measure the stopping distance from the nearest rail.

Bus remained at least 15 feet from nearest rail critical (required)

Confirm the bus did not stop closer than 15 feet to the nearest rail.

Yes No N/A

Parking brake applied during stop critical (required)

Verify the parking brake was set while the bus was stopped at the crossing.

Yes No N/A

Transmission placed in neutral or park as required by vehicle type critical (required)

Confirm the driver followed the vehicle-specific procedure for securing the bus during the stop.

Yes No N/A

Look, Listen, and Silence Procedure

Driver looked both directions before crossing critical (required)

Verify the driver checked for trains in both directions before proceeding.

Yes No N/A

Driver listened for approaching trains critical (required)

Confirm the driver actively listened for train movement or warning sounds before crossing.

Yes No N/A

Driver maintained silence during crossing check critical (required)

Verify the driver kept the bus quiet enough to hear approaching trains, including no unnecessary conversation or radio use.

Yes No N/A

Crossing door and/or window procedure followed critical (required)

Confirm the driver opened the door and/or window as required by district procedure to improve visibility and hearing.

Yes No N/A

Crossing was traversed without stopping on the tracks critical (required)

Verify the bus crossed the tracks in a continuous movement without stopping on the crossing.

Yes No N/A

Crossing Conditions and Signal Status

Crossing signals were functioning normally critical (required)

Confirm lights, gates, bells, or other active warning devices operated as expected, if present.

Yes No N/A

No obstruction blocked the driver's view of the tracks critical (required)

Verify sightlines were adequate to observe approaching trains before entering the crossing.

Yes No N/A

Road surface and crossing approach were safe to traverse

Check for potholes, ice, debris, or other conditions that could affect safe crossing.

Yes No N/A

Signal malfunction or unusual condition reported critical (required)

Document whether any malfunction, stuck gate, inactive warning device, or unusual crossing condition was reported to dispatch or the appropriate authority.

Yes No N/A

Note (optional)

Crossing Log and Follow-Up

All railroad crossings on route documented

Select each railroad crossing encountered during the route review.

Note (optional)

Corrective action or retraining needed

Indicate whether follow-up coaching, retraining, or corrective action is required based on the inspection findings.

Yes No N/A

Inspector signature critical (required)

Inspector signs to confirm the review is complete and accurate.

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Run: School Bus Railroad Crossing Procedure Log

Inspection Details

Approach and Stop Compliance

Look, Listen, and Silence Procedure

Crossing Conditions and Signal Status

Crossing Log and Follow-Up

Get your results