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Run: School Bus Railroad Crossing Procedure Log

Use this school bus railroad crossing procedure log to verify stop, look, listen, and silence compliance at each grade crossing. It helps document safe cross...

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Inspection Details

Enter the route number, run name, or trip identifier for the inspection.
Record the driver completing the route or being observed.
Record when the route review or observation was completed.
Record the supervisor, trainer, or auditor completing this inspection.

Approach and Stop Compliance

Verify the bus came to a complete stop before entering the crossing.
Measure the stopping distance from the nearest rail.
Confirm the bus did not stop closer than 15 feet to the nearest rail.
Verify the parking brake was set while the bus was stopped at the crossing.
Confirm the driver followed the vehicle-specific procedure for securing the bus during the stop.

Look, Listen, and Silence Procedure

Verify the driver checked for trains in both directions before proceeding.
Confirm the driver actively listened for train movement or warning sounds before crossing.
Verify the driver kept the bus quiet enough to hear approaching trains, including no unnecessary conversation or radio use.
Confirm the driver opened the door and/or window as required by district procedure to improve visibility and hearing.
Verify the bus crossed the tracks in a continuous movement without stopping on the crossing.

Crossing Conditions and Signal Status

Confirm lights, gates, bells, or other active warning devices operated as expected, if present.
Verify sightlines were adequate to observe approaching trains before entering the crossing.
Check for potholes, ice, debris, or other conditions that could affect safe crossing.
Document whether any malfunction, stuck gate, inactive warning device, or unusual crossing condition was reported to dispatch or the appropriate authority.

Crossing Log and Follow-Up

Select each railroad crossing encountered during the route review.
Indicate whether follow-up coaching, retraining, or corrective action is required based on the inspection findings.
Inspector signs to confirm the review is complete and accurate.

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