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Run: Reefer Pre-Cool Verification

Verify that a refrigerated trailer is empty, at the right pre-cool temperature, and ready to load without breaking the cold chain. This template captures tra...

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Trailer and Load Identification

Trailer number and unit ID match the load paperwork

Record the trailer number and refrigeration unit ID. Verify they match the shipping order or dispatch record.

Trailer interior is empty and ready for pre-cool verification critical (required)

Confirm the trailer is not already loaded and that the interior is ready for temperature verification before product is staged.

Yes No N/A

Door seals and gaskets are intact

Inspect door seals, gaskets, and latch closure for visible damage that could affect temperature retention.

Yes No N/A

Trailer interior is clean and free of odor, debris, and standing water critical (required)

Check for sanitation issues that could affect product safety or airflow during loading.

Yes No N/A

Load destination or product temperature requirement documented

Enter the required load temperature range or setpoint from the shipment instructions.

Pre-Cool Temperature Verification

Target pre-cool temperature recorded

Enter the target trailer temperature required before loading.

Note (optional)

Actual trailer temperature at inspection point critical (required)

Measure the air temperature inside the trailer at the designated inspection point before loading.

Note (optional)

Temperature is within the required pre-cool tolerance critical (required)

Confirm the measured temperature meets the shipment's required pre-cool range before product is staged.

Yes No N/A

Temperature reading source verified

Select the source used to verify temperature.

Note (optional)

Temperature stabilization observed before loading

Confirm the temperature has remained stable long enough to support loading without immediate warm-up concerns.

Yes No N/A

Unit Runtime and Equipment Status

Unit runtime before inspection

Enter the runtime since the unit was started or since the last reset, as shown on the controller or log.

Note (optional)

Unit has run continuously long enough to complete pre-cool critical (required)

Confirm the unit has been operating long enough to achieve and hold the target pre-cool temperature.

Yes No N/A

Reefer controller shows no active alarms or fault codes critical (required)

Check the controller display for alarms, fault codes, or abnormal status indicators.

Yes No N/A

Fuel level or power supply is adequate for loading period critical (required)

Verify sufficient diesel, electric supply, or battery support is available to maintain temperature during loading.

Yes No N/A

Chute Test and Airflow Check

Chute test completed critical (required)

Confirm the chute or airflow test was performed at the trailer opening or designated test point.

Yes No N/A

Airflow is visible and unobstructed through the chute critical (required)

Verify air movement is present and not blocked by pallets, packaging, or trailer obstructions.

Yes No N/A

Chute test result critical (required)

Record the outcome of the chute test.

Air curtain, diffuser, or return air path is unobstructed

Inspect the airflow path for damage, blockage, or improper positioning that could reduce cooling performance.

Yes No N/A

Final Release and Sign-Off

Pre-cool verification passed and trailer is released for loading critical (required)

Final determination that the trailer meets pre-cool requirements and may be loaded.

Yes No N/A

Deficiencies or corrective actions documented

Record any non-conformance, corrective action, or hold status if the trailer is not released.

Inspector signature

Inspector signs to confirm the verification is complete and accurate.

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