Run Quarterly Spare Parts Obsolescence Review — Free

Review Scope and Inventory Baseline

Quarterly review period is defined and current critical (required)

Record the review date/time or period end date for the quarterly obsolescence review.

Note (optional)

Inventory source matches the approved storeroom or CMMS record critical (required)

Verify the parts list used for the review matches the approved inventory system export or cycle count baseline.

Yes No N/A

Active equipment list is current and approved critical (required)

Confirm the equipment master, asset register, or BOM list reflects currently active equipment only.

Yes No N/A

Review scope includes all relevant storerooms or locations

Select all locations included in the review.

Note (optional)

Active Equipment and Usage Validation

Part is linked to active equipment or an approved maintenance plan critical (required)

Verify each sampled part has a current application on active equipment, a planned PM task, or an approved engineering use.

Yes No N/A

No active equipment uses this part number critical (required)

Mark if the part number has no current fitment on active assets, current BOMs, or approved spares lists.

Yes No N/A

Last issue or consumption date is documented

Enter the last known issue date, consumption date, or note that the part has never been issued.

Demand outlook for the next 12 months

Assess expected usage based on maintenance plan, shutdown schedule, or equipment lifecycle.

Obsolescence, Surplus, and Condition Review

Obsolete parts are clearly identified and segregated critical (required)

Confirm obsolete items are tagged, moved to a designated area, or otherwise segregated from active stock.

Yes No N/A

Photo evidence (optional)

Surplus quantity exceeds current min-max or reorder requirement

Enter the quantity above the approved min-max, reorder point, or forecast requirement.

Note (optional)

Slow-moving status

Classify the part based on recent movement and forecast demand.

Part condition is acceptable for intended use or disposition

Rate the physical condition of the stock, including packaging, corrosion, shelf life, and damage.

Photo evidence (optional)

Storage, Labeling, and Compliance Controls

Part labels, part numbers, and quantities are legible

Confirm labels match the physical item and inventory record.

Yes No N/A

Storage conditions prevent deterioration or damage critical (required)

Check for moisture, dust, corrosion, temperature exposure, or stacking damage that could create a deficiency.

Yes No N/A

Hazardous, regulated, or shelf-life-controlled items are identified critical (required)

Verify items with shelf-life limits, special handling, or regulated storage requirements are clearly identified and controlled.

Yes No N/A

Aisles and access to stored parts remain unobstructed critical (required)

Confirm access paths are clear for safe retrieval and inspection, consistent with housekeeping expectations and applicable fire-life-safety requirements.

Yes No N/A

Disposition, Reconciliation, and Sign-Off

Disposition recommendation is assigned critical (required)

Select the recommended action for the part or lot.

Estimated value of identified obsolete or surplus stock

Enter the estimated total value of items flagged during the review.

Note (optional)

Corrective actions and owners are documented critical (required)

List the action, owner, and due date for each flagged item or lot.

Inspector sign-off completed critical (required)

Inspector confirms the review findings are accurate and complete.

Get your results

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Run: Quarterly Spare Parts Obsolescence Review

Review Scope and Inventory Baseline

Active Equipment and Usage Validation

Obsolescence, Surplus, and Condition Review

Storage, Labeling, and Compliance Controls

Disposition, Reconciliation, and Sign-Off

Get your results