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Run: Preventive Maintenance Work Order Audit

Review preventive maintenance work orders faster and catch scheduling, completion, notes, and parts issues before they affect uptime. Use it to standardize C...

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Work Order Scheduling

Work order generated from approved PM schedule critical (required)

Confirm the work order originated from the correct preventive maintenance plan or schedule.

Yes No N/A

Work order due date met or appropriately rescheduled critical (required)

Check whether the work order was completed on time or rescheduled with documented approval.

Yes No N/A

Priority and asset assignment are accurate

Verify the work order priority, asset, and location are correctly assigned in the CMMS.

Yes No N/A

Scheduling notes or exceptions documented

Capture any scheduling exceptions, delays, or coordination notes.

Completion Status

Work order completion percentage is acceptable critical (required)

Assess the completion percentage recorded in the CMMS. Partial completion should be justified.

All required PM tasks were completed or explained critical (required)

Verify that all checklist steps, measurements, and inspections were completed or documented with valid exceptions.

Yes No N/A

Completion date and time recorded correctly

Confirm the completion timestamp is present and consistent with the work performed.

Closeout status is accurate

Select the final work order status that best matches the record.

Technician Notes

Technician notes are clear and specific

Rate whether the notes clearly describe work performed, findings, and any issues encountered.

Abnormal conditions or defects documented

Confirm any abnormal conditions, defects, or follow-up needs were documented when observed.

Yes No N/A

Follow-up actions or recommendations recorded

Check whether the technician included recommendations, escalations, or next steps where needed.

Yes No N/A

Additional notes

Record any audit observations about note quality, missing details, or documentation gaps.

Parts and Materials

Parts consumed match the work performed critical (required)

Verify that the parts listed on the work order align with the maintenance activity completed.

Yes No N/A

Parts issue and return transactions are recorded

Check that inventory issue, return, or adjustment transactions were entered correctly.

Yes No N/A

Material quantities are reasonable

Assess whether the quantity of parts used appears appropriate for the task performed.

Parts discrepancies documented

Document any mismatches, missing part records, or inventory concerns identified during the audit.

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