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Run: Preventive Maintenance Work Order Audit

Audit preventive maintenance work orders in your CMMS for scheduling, completion, technician notes, and parts usage. Use it to catch missed PMs, weak documen...

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Work Order Scheduling

PM work order created before or on the scheduled due date critical (required)

Confirm the work order was generated in the CMMS on time and not created after the PM was already overdue.

Yes No N/A

Work order release date aligns with maintenance planning requirements

Verify the work order was released with enough lead time for planning, parts staging, and technician assignment.

Yes No N/A

Scheduled date variance from PM plan

Record the number of days early or late compared with the approved PM schedule.

Note (optional)

Asset and location information is complete and accurate

Confirm the work order identifies the correct asset, system, and location for the preventive maintenance task.

Yes No N/A

Completion Status

Work order completion percentage critical (required)

Enter the reported completion percentage for the work order.

All required PM tasks were completed and recorded critical (required)

Confirm every checklist task, inspection point, and required measurement was completed in the CMMS.

Yes No N/A

Deferred or incomplete tasks were documented with reason and follow-up

Verify any incomplete work includes a clear reason, risk note, and follow-up plan or reschedule date.

Yes No N/A

Completion date recorded in CMMS

Confirm the actual completion date/time is entered and matches the closeout record.

Yes No N/A

Technician Notes

Technician notes describe work performed in sufficient detail

Notes should identify the work completed, findings, adjustments made, and any anomalies observed.

Note (optional)

Technician notes include abnormal conditions or defects found

Verify the notes document leaks, wear, alarms, damage, calibration issues, or other non-conformances discovered during the PM.

Yes No N/A

Corrective action or escalation documented for exceptions critical (required)

Confirm exceptions were routed to the appropriate follow-up work order, supervisor, or reliability review.

Yes No N/A

Parts and Materials

Parts used are recorded in the CMMS critical (required)

Confirm all parts, consumables, and materials used on the job are listed against the work order.

Yes No N/A

Recorded parts match the PM scope and technician notes

Verify the parts consumed are consistent with the maintenance task performed and any repairs noted.

Yes No N/A

Parts quantity variance from expected usage

Record the number of parts over or under the expected quantity for the PM task.

Note (optional)

Inventory issue or stockout affected completion

Indicate whether missing parts, stockouts, or incorrect issue quantities delayed or altered the PM work order.

Yes No N/A

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