Run Intranet Page Ownership and Orphaned Content Audit — Free

Audit Scope and Content Inventory

Audit scope documented with site, department, or content domain boundaries

Record the intranet areas included in this audit, such as specific sites, hubs, departments, or content types.

Page inventory exported from source of truth critical (required)

Confirm a current page list was exported from the CMS, intranet platform, or reporting tool used as the audit baseline.

Yes No N/A

Inventory includes page URL, title, last modified date, and page type critical (required)

Verify each record contains enough metadata to support ownership mapping and orphaned content review.

Yes No N/A

Pages excluded from audit are documented with reason

Confirm any excluded pages, archives, test pages, or restricted content are listed with a clear exclusion reason.

Yes No N/A

Total pages in scope critical (required)

Enter the total number of pages included in the audit scope.

Ownership Mapping and Accountability

Each page is assigned a named content owner critical (required)

Confirm every in-scope page has a specific accountable owner, not a team name, mailbox, or generic role only.

Yes No N/A

Each page has a named backup owner critical (required)

Verify a secondary owner is assigned for continuity if the primary owner is unavailable.

Yes No N/A

Owner contact details are current and reachable

Check that owner contact information is valid and the owner can be reached for remediation or review.

Yes No N/A

Ownership is assigned to the correct business function

Verify the page owner aligns to the business process, policy area, or content domain represented on the page.

Yes No N/A

Ownership assignment date recorded

Capture the date and time when ownership was last confirmed or assigned.

Note (optional)

Ownership mapping notes

Document any special ownership conditions, shared ownership, or exceptions requiring follow-up.

Orphaned Content and Exception Review

Orphaned pages identified critical (required)

Confirm whether any pages in scope have no named owner or only an invalid placeholder owner.

Yes No N/A

Count of orphaned pages critical (required)

Enter the number of pages found with no accountable owner.

Pages with stale ownership or inactive owner accounts identified critical (required)

Check for pages assigned to departed employees, disabled accounts, or owners who no longer support the content area.

Yes No N/A

Pages with duplicate or conflicting ownership identified

Verify whether any pages have multiple conflicting owners without a clear primary accountable person.

Yes No N/A

Exception list of orphaned or disputed pages

List the affected page titles or URLs and summarize the ownership issue for each exception.

Orphaned content risk rating critical (required)

Rate the overall governance risk created by orphaned or unowned content.

Content Freshness and Maintenance Controls

Pages have a documented review cadence critical (required)

Confirm each page or content category has a defined review frequency appropriate to the content risk and change rate.

Yes No N/A

Overdue review dates identified critical (required)

Check whether any pages are past their scheduled review date or have no review date assigned.

Yes No N/A

Stale content count

Enter the number of pages that are outdated, inaccurate, or no longer aligned to current process or policy.

Pages with broken links or obsolete references identified

Verify whether content contains broken links, obsolete policy references, or outdated embedded documents.

Yes No N/A

Maintenance controls documented critical (required)

Confirm there is a defined process for page review, update approval, and owner escalation when content becomes stale.

Yes No N/A

Reference document or governance SOP

Provide the link or identifier for the content governance standard, SOP, or page ownership policy used in the audit.

Corrective Actions and Sign-Off

Corrective actions assigned for all orphaned pages critical (required)

Verify each orphaned or disputed page has a named action owner and due date for resolution.

Yes No N/A

Remediation due date critical (required)

Capture the target completion date for ownership assignment, content cleanup, or page retirement.

Note (optional)

Remediation plan summary

Summarize the actions required, such as assigning an owner, archiving obsolete pages, merging duplicates, or updating review dates.

Inspector signature critical (required)

Inspector sign-off confirming the audit findings and remediation items are complete and accurate.

Final audit status critical (required)

Select the overall outcome of the audit.

Get your results

Enter your email — we'll send you a PDF of your filled-out template, plus the occasional MangoScoop newsletter (templates, workflow tips, product updates). Unsubscribe anytime — link is in every email.

Email (required)

Your name (optional)

Run: Intranet Page Ownership and Orphaned Content Audit

Audit Scope and Content Inventory

Ownership Mapping and Accountability

Orphaned Content and Exception Review

Content Freshness and Maintenance Controls

Corrective Actions and Sign-Off

Get your results