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Run: Hotel VIP Room Pre-Arrival Inspection

Use this VIP room pre-arrival inspection template to verify the room is spotless, personalized, and fully staged before the guest arrives. It helps you catch...

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Room Entry and Overall Presentation

Check for visible dust, debris, stains, lingering odors, or any sign the room is not fully prepared.
Verify the room is staged to a comfortable and welcoming setting.
Confirm chairs, tables, cushions, and decorative items are neatly positioned.
Check for burned-out bulbs, damaged fixtures, chipped surfaces, leaks, or other visible defects.

Bedding and Sleep Area

Check that sheets, duvet, pillows, and bed skirt are properly arranged and free of wrinkles or stains.
Verify pillow arrangement and decorative items match the VIP presentation standard.
Inspect edges, seams, and nearby surfaces for cleanliness.
Confirm any pre-arranged items such as extra blankets, pillows, or specialty bedding are in place.

Bathroom Cleanliness and Fixtures

Verify all bathroom fixtures are free of hair, residue, water spots, soap scum, and visible soil.
Confirm quantity, placement, and presentation meet VIP standards.
Check shampoo, conditioner, soap, lotion, tissue, and other required items.
Inspect reflective and high-touch surfaces for smudges, spots, or fingerprints.

VIP Amenities and Minibar

Verify beverage and snack inventory, placement, and expiration dates where applicable.
Check that beverage service items are complete, clean, and ready for use.
Confirm requested items such as fruit, snacks, flowers, pillows, or specialty items are present.
Inspect packaging integrity and presentation quality for guest-facing items.

Guest Personalization and Welcome Presentation

Confirm the guest name, salutation, and message content are correct and professionally presented.
Verify any special preferences, celebrations, or profile-based touches have been completed.
Check the overall visual arrangement of gifts, notes, flowers, and other arrival items.
Verify spelling, titles, and any room-specific references before arrival.

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